Procedure and Regulations for Affiliation
(Approved in LXXVII Executive Council Meeting held on 22nd April 2006)
JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY
Kukatpally, Hyderabad – 500 072.
Procedure and Regulations for Affiliation
Contents
Back Ground
Abbreviations
1. POWERS TO GRANT OR WITHDRAW AFFILIATION
1.1 Definition of Terms :
1.2 Types of Institutions for affiliation:
1.3 Academic Programmes for affiliation
1.4 Grant of Affiliation to Colleges
1.5 Suspension or Withdrawal of Affiliation
2 CONDITIONS TO BE SATISFIED BY COLLEGES SEEKING AFFILIATION
2.1 Society / Trust
2.2 Constitution of the Governing Body
2.3 Other Bodies of a College
2.4 Financial Stability
2.4.1 Utilization of Funds and Audit
2.5 Land and Building Requirement
2.6 Laboratories and Equipment
2.7 Computer Centre
2.8 Library
2.9 Hostels
2.10 Staff
2.11 Health Centre
2.12 Co-Curricular Activities
2.13 Necessary Amenities
2.14 Discipline
2.15 Maintenance of Registers and Records
2.16 Conduct of University Examinations
2.17 Conduct of Academic Programmes, other than those Affiliated to University
3. PRE-REQUISITE FOR APPLYING FOR AFFILIATION
4. PROCEDURE FOR GRANT / WITHDRAWAL OF AFFILIATION TO A PROGRAMME
4.1 Filing Application to the University
4.2 Inspection Fee
4.3 Fact Finding Committee for Affiliation (FFCA)
4.4 Standing Committee for Affiliation
4.5 Grant of Affiliation
4.6 Categories of Affiliation
4.6.1 Provisional Affiliation
4.6.2 Permanent Affiliation
4.7 Affiliation Fee
4.8 Temporary Suspension of Instructions in an Academic Programme
4.9 Suspension / Withdrawal of Affiliation of an Academic Programme
Back Ground
Section 4(2) of the Act The University shall have the following powers and functions, namely -
(X I X – b) to affiliate or recognize Colleges / Institutions throughout the state of Andhra Pradesh or to withdraw such affiliation or recognition as specified under Section, 28A.
Section 28A “Affiliation and Recognition of Colleges or Institutions”
Not with standing anything contained in the Andhra Pradesh Universities Act, 1991, the control and Management of the Colleges or Institutions affiliated to or recognized by any University specified under Section 4 of the said Act, shall from such date as may be notified by the Government in this behalf, be disaffiliated from those Universities and such Colleges or Institutions shall be formed into, maintained, affiliated or recognised by the Technical University.
Abbreviations
AICTE – All India Council for Technical Education
ARC – Affiliation Review Committee
B. Arch. – Batchelor of Architecture
B. Pharm. – Bachelor of Pharmacy
B. Plan. – Bachelor of Planning
B. Tech. – Bachelor of Technology
CAC – College Academic Committee
CAD – Computer Aided Design
CAM – Computer Aided Manufacturing
FFCA – Fact Finding Committee for Affiliation
Institution – Institution / Institute / College seeking affiliation
Intake – Sanctioned Number of students for admission per year
JNTU – Jawaharlal Nehru Technological University
LGA – Letter of Grant of Affiliation
M. Arch. – Master of Architecture
M. Pharm. – Master of Pharmacy
M. Tech. – Master of Technology
MBA – Master of Business Administration
MCA – Master of Computer Application
MURP – Master of Urban and Rural Planning
NOC – No Objection Certificate
SCA – Standing committee for affiliation
University – Jawaharlal Nehru Technological University
VLSI – Very Large Scale Integration
1. POWERS TO GRANT OR WITHDRAW AFFILIATION
1.1 Definition of Terms:
“academic programme” means any course of study offered by a college in engineering, technology and allied sciences for admission to the examinations for degrees, diplomas and other academic distinctions of the University.
1.2 Types of Institutions for affiliation:
Types of institutions for which affiliation will be granted are as listed in regulations.
1.3 Academic Programmes for affiliation:
Academic Programme for which affiliation will be granted are listed in regulations.
1.4 Grant of Affiliation to Colleges
The University shall have the power to affiliate any academic programme in any college within the University area, for admission to the examinations for degrees, diplomas and other academic distinctions of the University.
1.5 Suspension or Withdrawal of Affiliation
The University shall have the power at any time after adopting the set procedures, to suspend or withdraw the affiliation granted to any academic programme or institution.
2 CONDITIONS TO BE SATISFIED BY COLLEGES SEEKING AFFILIATION
2.1 Society / Trust
A registered society / registered trust may alone be eligible to seek affiliation for academic programmes and it shall satisfy the conditions stipulated in sub Statutes 2.2 to 2.17 so far as they are not inconsistent with the regulations that may be stipulated by the University and AICTE/COA/COP from time to time.
2.2 Constitution of the Governing Body
The college shall be managed by a regularly constituted Governing Body. The composition, functions and other conditions pertaining to the Governing Body shall be as prescribed in the Regulations.
2.3 Other Bodies of a College
The college shall have a duly constituted College Academic Committee (CAC) as prescribed in the Regulations to formulate long term and short-term development programmes for the college to achieve academic excellence in tune with the policies of the University. The colleges shall have a duly constituted grievances redressel Committee and Malpractice prevention committee as prescribed in regulations.
The college shall make provision to have an “Alumni association” to promote interaction between alumni and the college as prescribed in the Regulations.
The college shall have a ‘Training and Placement Cell’ to take care of training and placement requirements of the students, as prescribed in the Regulations.
2.4 Financial Stability
The college shall have adequate financial resources to meet effectively the annual maintenance and development expenditures of the college including salaries of employees of the college.
2.4.1 Utilization of Funds and Audit
The amounts under any head collected by the college from the students shall be expended solely for the betterment and growth of the college and to provide facilities for the benefit of the students and staff of the college.
The college shall submit its statement of accounts duly audited by a Chartered Accountant to the University every year and also make the financial statements available in the college so as to be examined by any committee from the University.
2.5 Land and Building Requirements
The college shall have adequate land and buildings as prescribed in the Regulations and shall use them only for its academic functions.
2.6 Laboratories and Equipment
The college shall have the required laboratories and equipment to carryout experiments / studies, meeting the requirements of the curriculum and syllabi for the academic programme(s), as prescribed in the Regulations.
2.7 Computer Centre
The college shall have a computer centre as a centralized service facility for the use of students and staff as prescribed in the Regulations.
2.8 Library
The college shall have a library consisting of textbooks, reference books, journals and electronic reference facilities, as prescribed in the Regulations.
2.9 Hostels
The college shall make adequate provision for the residence of its students in the campus, as prescribed in the Regulations.
2.10 Staff
The college shall have adequate number of teaching and non-teaching staff appointed on a full time basis, with qualifications and experience as prescribed in the Regulations.
Faculty shall be periodically appraised of their performance to facilitate promotions under Career Advancement Scheme and other faculty improvement / development programmes.
The college shall evolve necessary establishment rules for service conditions for staff (Teaching and Non-Teaching), and rules for conduct and procedure for disciplinary proceedings. Such rules shall be made available to all the staff of the college. The college shall evolve a mechanism for grievance redressal of all the staff of the college.
2.11 Health Centre
The college shall have a health centre manned by the required medical and Para-medical staff, as prescribed in the Regulations.
2.12 Co-Curricular Activities
The college shall have facilities to offer co-curricular activities such as National Cadet Corps (NCC), National Service Scheme (NSS), National Sports Organisation (NSO) and Youth Red Cross (YRC) along with adequate manpower and infrastructure facilities.
2.13 Necessary Amenities
The college shall make available all necessary amenities, as prescribed in the Regulations.
2.14 Discipline
The college shall have a duly constituted ‘Discipline and Welfare Committee’, as prescribed in the Regulations to maintain harmony and discipline in the college campus including the hostel premises and to redress all grievances of students.
2.15 Maintenance of Registers and Records
The college shall maintain registers and records pertaining to academic, administrative and financial functions of the college, as prescribed in the Regulations and the same may be made available to the University, as and when required.
2.16 Conduct of University Examinations
The college shall provide all the required facilities, including sparing of the premises and the staff for the conduct of examinations, invigilation during examinations, and assisting the evaluation process, as directed by the University. The college shall have an examination branch with sufficient space, personnel and facilities as specified in the regulations.
2.17 Conduct of Academic Programmes, other than those Affiliated to University
Starting and conducting of “Study Centres” of Open Universities in the affiliated college premises shall be done only with the prior explicit approval of the University.
Academic programmes leading to the award of degrees, diplomas, certificates and other academic distinctions by other universities / institutions/ organisations shall not be conducted by the affiliated colleges.
3 PRE-REQUISITE FOR APPLYING FOR AFFILIATION
Any new college seeking affiliation for its academic programme(s) or every college applying for affiliation for academic programme(s) or for variation in intake in an already affiliated programme(s) should produce the letter(s) of approval from the AICTE /COA (for architecture colleges) as per provisions of the respective (AICTE/COA) Act.
4. PROCEDURE FOR GRANT / WITHDRAWAL OF AFFILIATION TO A PROGRAMME
4.1 Filing Application to the University
Any college applying for affiliation for academic programme(s) or for variation in intake in an already affiliated programme shall apply to the University in the prescribed format within the time limit, as specified in the Regulations.
The college provisionally affiliated for an academic programme shall continue to apply in the prescribed format, every year for the minimum number of years prescribed for the completion of the programme to secure continuation of provisional affiliation.
4.2 Inspection Fee
The college submitting the application for affiliation shall have to remit the prescribed inspection fee meant for processing and inspection of the college, as specified in the Regulations.
4.3 Fact Finding Committee for Affiliation (FFCA)
On receipt of the application from the college for affiliation, for each of the academic programme(s) satisfying the pre-requisite for applying for affiliation, a fact finding Committee for affiliation shall be constituted as per the Regulations. The committee shall inspect and submit a report to the University in the format specified in the Regulations.
4.4 Standing Committee for Affiliation
The Standing Committee for Affiliation constituted as per the Regulations shall scrutinize the application for affiliation and review the reports of the fact finding Committees for affiliation and make appropriate recommendations on affiliation of academic programme(s).
4.5 Grant of Affiliation
The decision on grant of affiliation to an academic programme shall be made by the Vice-Chancellor taking into consideration the recommendations of the Standing Committee on Affiliation.
4.6 Categories of Affiliation
4.6.1 Provisional Affiliation
Whenever, an academic programme of a college is affiliated to the University for the first time, only provisional affiliation shall be granted for a period of one academic year. This process of granting provisional affiliation will be repeated every year for a minimum number of years prescribed for the completion of the academic programme subject to the college satisfying all the requirements for affiliation and thereafter.
4.6.2 Permanent Affiliation
A provisionally affiliated academic programme of a college shall be considered for permanent affiliation, either for 3 years or 5years or Permanent affiliation, only after three consecutive batches of students have completed their academic programme from the college. This consideration is subject to the satisfactory compliance of all the conditions prescribed by the University for the said programme during the periods of provisional affiliation. The college shall seek permanent affiliation for its provisional affiliated programme(s) within a period of three years from the date of eligibility after satisfying all their requirements for permanent affiliation. The date of eligibility for a provisional affiliated academic programme to apply for permanent affiliation is either the date on which three consecutive batches of students have completed their academic programme(s) from the college or the date on which this Statutes comes into force, whichever is later.
If the college fails to seek and qualify for permanent affiliation for the programme(s) within the said period, the provisional affiliation shall not be extended.
A college is said to be affiliated to the University if it offers provisional/permanent affiliated academics programmes.
A college is said to be permanently affiliated to the University, if the college has obtained permanent affiliation at least for three academic programmes.
4.7 Affiliation Fee
Affiliation (Provisional / Permanent) shall be granted to any academic programme which is recommended for affiliation only on the remittance of the affiliation fee by the college as prescribed in the Regulations.
4.8 Temporary Suspension of Instructions in an Academic Programme
In case of three consecutive years of inadequate enrolment of students in any academic programme of study affiliated (Provisional / Permanent) to the University, it shall be open to a college to suspend the instructions in that programme with the prior permission of the University for a total period not exceeding three consecutive academic years. The instructions in that programme may be revived before the expiry of the suspension period with the prior permission of the University after applying and fulfilling all the requirements for affiliation. If the college fails to revive the instructions in the said programme as aforesaid, the college is deemed to have lost its affiliation to that programme.
4.9 Suspension / Withdrawal of Affiliation of an Academic Programme
The affiliation (Temporary/permanent) granted to any academic programme(s) in a college may be suspended / withdrawn after adopting the procedures laid down in the Regulations, if the college fails to comply with the provisions made in this behalf or the college has failed to observe / implement any of the conditions of affiliation, or the college has conducted in a manner which is prejudicial to the interests of university education and/or students.
REGULATIONS FOR AFFILIATION
Contents
Regulation
R1 Types of Institutions
R2 Types of Academic Programmes
R 3 GOVERNING BODY OF A COLLEGE
R 3.1 Composition
R 3.2 Term
R 3.3 Meeting and its Venue
R 3.4 Quorum
R 3.5 Functions
R 4 COLLEGE ACADEMIC COMMITTEE
R 4.1 Composition
R 4.2 Functions
R 5 TRAINING AND PLACEMENT OF STUDENTS
R 6 ALUMNI ASSOCIATION
R 7 FINANCIAL STABILITY
R 8 LAND AND BUILDING REQUIREMENT
R 8.1 Land
R 8.2 Building
R 8.3 Staff Residences
R 9 LABORATORIES AND EQUIPMENT
R 10 COMPUTER CENTRE
R 11 LIBRARY
R 12 HOSTELS
R 13 STAFF PATTERN and qualifications
R 13.1 Staff Pattern
R 13.1.1 Student: Teacher Ratio
R 13.1.2 Faculty Cadre
R 14 FACULTY TRAINING AND DEVELOPMENT
R 15 PERFORMANCE APPRAISAL
R 16 HEALTH CENTRE
R 17 CO-CURRICULAR ACTIVITIES
R 18 NECESSARY AMENITIES
R 19 REGISTERS AND RECORDS
R 20 INSPECTION FEE
R 21 Fact Finding COMMITTEE FOR AFFILIATION
R 22 STANDING COMMITTEE ON AFFILIATION
R 23 AFFILIATION FEE
R 24 PROCEDURE FOR SUSPENSION OF AFFILIATION OF AN ACADEMIC PROGRAMME
R 25 PROCEDURE FOR WITHDRAWAL OF AFFILIATION OF AN ACADEMIC PROGRAMME
26 Affiliation Application and Procedure
Annexure
1. Norms of requirements for according for affiliation
2. Maximum limit for intake
3. Courses Considered for affiliation
4. Registers and Records to be shown to the Fact Finding Committee for affiliation
5. Form A 1106
6. Form A 1206
7. Form A 1306
8. Form A 1406
9. Form A 2106
10. Form A 2206
11. Form A 2306
12. Form A 2406
13. Form A 3106
14. Form A 3206
15. Form A 3306
16. Form A 3406
17. Form A 4106
18. Form A 4206
19. Form A 4306
20. Form A 4406
21. Form A 4506
22. Form A 1106
REGULATIONS FOR AFFILIATION
The AICTE /COA Norms and Standards as amended from time to time in respect of Sections – R7, R8, R9, R10, R11, R12, R14 and R18 will be applicable for corresponding provisions of these Regulations.
R1 Types of Institutions
The university grants the affiliation to the following Types of institutions
College of Engineering/Technology
College of Architecture
College of Pharmacy
R1.1 Classification of Institutions based on affiliation Status:
The institutions seeking affiliation are classified under the following four categories.
New Institution
Existing Institution
Existing Institution with increased courses/intake
Existing Institution seeking permanent affiliation.
New Institution: The institution which is established / being established in the present academic year and proposed to start the students’ admissions from the present academic year.
Existing Institution: The institution that exists and affiliated to JNT University in previous academic year(s) and seeking the extension of affiliation for the Present academic year.
Existing Institution with increased Courses/Intake: The institution that exists and affiliated to JNT University in previous academic year(s) and seeking the extension of affiliation for the Present academic year with introduction of new courses or/and increase in intake to the existing courses when compared to the courses and intake, which were affiliated in previous academic year(s).
Existing Institution Seeking Permanent Affiliation: The institution which exists and affiliated to JNT University in previous academic years and seeking permanent affiliation (for 3 years/5 years/Permanent) from the present academic year.
R1.2 Maximum Limit for Intake
The intake of an institution is limited to a maximum limit as specified Annexure - 2
R2 Types of Academic Programmes
The university grants the affiliation to the following academic programmes
The following courses are considered for affiliation:
B.Tech, M.Tech, B.Arch., B.Plan, M.Arch, MURP, B.Pharm, M.Pharm, MCA, MBA2
The List of JNTU approved specializations in B.Tech and M.Tech courses for which the affiliation is being granted is presented in Annexure - 3.
R 3 Governing Body of a College
R 3.1 Composition
The Members of the Governing Body of a college shall be:
1 Chairman – A technical expert either an entrepreneur or an industrialist or an educationist of repute
2 to 5 – Members to be nominated by the Registered Society / Trust
6 & 7 - Two eminent professionals from the area of Engineering & Technology
8 & 9 – Two academicians of excellence.
10 – Faculty from the University / affiliated colleges
11 – Member Secretary – Principal (ex-officio)
In the case of aided colleges such other members as nominated by the State Government.
The governing of the Government colleges will be as per Government norms.
R 3.2 Term
The term of the members, except the ex-officio member, shall be for a period of three years.
R 3.3 Meeting and its Venue
The Governing Council shall meet at least twice a year. All such meetings shall be held within the respective college campus. In the absence of the Chairman, the members can elect a pro-term Chairman from amongst the members present for that meeting. It shall be the responsibility of the Member Secretary to ensure that the meetings are held regularly.
R 3.4 Quorum
The quorum for the meeting shall be 40% of the total members of the Governing Council.
R 3.5 Functions
The Governing Council besides being the supreme administrative authority of the college, shall have the following additional functions:
To monitor the academic and other related activities of the college
To consider the recommendations of the Staff Selection Committee
To consider the important communications, policy decisions received from the University, Government, AICTE, etc.
To monitor the students and faculty development programmes
To consider the recommendations of the Planning and Monitoring Board of the college for implementation
To pass the annual budget of the college.
R 4 College Academic Committee
R 4.1 Composition
The College Academic Committee (CAC) shall have a minimum of seven members, including the Chairman. All other members will be nominated by the Chairman except the University nominee. The constitution of the CAC will be as follows:
1 Principal of the College – Chairman
All Heads of the departments
Two other senior faculty members of the college
In-Charge Examination Branch
The College Academic Committee meeting shall be convened not less than twice a year and the interval between two consecutive meetings should not be more than six months.
R 4.2 Functions
To review the academic and other related activities of the college
To review the students and faculty development programmes
To visualize and formulate perspective plans for the development and growth of the college
To formulate Master Plan for campus development, facilitating implementation of the provision of the perspective plan
To draw new schemes of development for the college
To plan for resource mobilization through industry interaction, consultancy and extra-mural funding
To promote research and extension activities in the college campus
To promote teaching innovations and student placement programmes
To plan for sustaining the quality of education, quality improvement and accreditation of the college
To recommend schemes to promote participation of academic departments in community development activities in the region
To consider such other activities for furtherance of academic excellence
R4A GRIEVANCES REDRESSEL COMMITTEE
R4A.1 Composition
The composition of the complaints cum redressel committee shall be:
Headed by senior Faculty member
Heads of All departments
A senior lady staff member from each department (if available)
R4A.2 Functions
1. To enquire the complaints received from the aggrieved students including ragging or staff of the college including ragging.
2. To recommend to the principal of the college, the penalty to be imposed.
The Principal upon receipt of the report from the committee shall, after giving an opportunity of being heard to the person complained against, submit the case with the committee’s recommendation to the Governing Body of the colleges.
The Governing Body shall confirm with or without modification the penalty recommended after duly following the prescribed procedure.
R4B Malpractice Prevention Committee
A malpractice Prevention Committee shall be constituted to examine and punish the students who does malpractice/ behaves indiscipline way in examinations.
R4B.1 members of the Committee
The committee shall consists of
Principal
Head of the Department of which the Subject belongs to.
Head of the department of which the student belongs to.
In-charge Examination branch of the college.
R4B.2 Duties of the Committee
To conduct the meeting on the same day of examination or latest by next working day to the incidence and punish the student as per the guidelines prescribed by the University from time to time.
R 5 TRAINING AND PLACEMENT OF STUDENTS
The Training and Placement Cell shall be headed by an officer of the cadre of Professor / Asst Professor who is responsible for developing linkages between the college and industry / corporate bodies. This Cell shall have minimum facilities such as conference hall, interview room, OHP / LCD projectors and audiovisual facilities.
R 6 ALUMNI ASSOCIATION
An Alumni Association shall be formed as soon as the first batch of students has completed the academic programme to promote active interaction between the alumni and the college.
R 7 LAND AND BUILDING REQUIREMENT
R 7.1 Land:
The minimum requirement of land for a college shall satisfy the prescribed norms as shown in Annexure - 3. The land must be in the absolute ownership and possession of the applicant Registered Society / Trust through a sale deed. In addition to the above, the Registered Society / Trust shall produce the following documents:
Land conversion certificate from the competent authority
Land use certificate from the competent authority for using the land for educational purpose
R 7.2 Building:
The building area consisting of academic / instructional area, administrative area, amenities area and residential area shall be as per the prescribed norms as shown in Annexure - 3.
The academic / instructional area consists of classrooms, drawing halls, laboratories, workshops, computer centre, library, instructional resource centre, seminar hall.
The administrative area consists of Principal’s room, visitors lounge, staff room, college office, departmental offices, stores and conference room.
The amenities area consists of canteen, common rooms, rest rooms, recreation centre, hobby centre, gymkhana, alumni association, co-operative stores, health centre, telephone booth, post office, bank extension counter, and offices of NCC, NSS, NSO and YRC.
The residential area consists of student and staff hostels, staff quarters and guesthouse. All the buildings shall be designed and built adopting the norms prescribed in the National Building Code and local Building Byelaws, after acquiring the necessary planning and building permissions from the appropriate authorities. Necessary structural stability certificate for all the buildings / structures shall be obtained from state PWD officials, not below the rank of a Superintending Engineer. The buildings shall be functionally suitable and preferably be aesthetically designed. Provision of sufficient number of staircases and lifts / ramps shall be provided. Appropriate amenities shall be made available for the convenience of physically challenged students and staff. Sufficient number of fire fighting units shall be provided. Standby generator shall also be provided to ensure uninterrupted power supply to the laboratories and essential services.
R 7.3 Staff Residences (optional)
Residential accommodation shall be made available within the campus for the Principal, Heads of Departments, Hostel Wardens, and essential staff including Caretaker, Electrician, Driver, Water supply pump operator, one paramedical staff and Security staff.
R 8 LABORATORIES AND EQUIPMENT
Every college shall provide necessary laboratories and equipment prescribed for offering their programmes as stipulated by the university. This will be based on the recommendations of the respective Board of Studies of the University. The college/institution shall make permanent identification mark of the college (in the form of institute name or symbol) on all equipment and furniture of the institution.
R 9 COMPUTER CENTRE
Every college shall have a computer centre as a centralized service facility for the use of students and staff of the college. The computer centre shall have computer systems stipulated in norms. Besides the centralized computer centre, individual departments may have their own computer laboratories. While computing the number of computers in the institution, the computer available in all the laboratories shall be accounted (computers dedicated for machine as data logger etc. shall not be counted as computer).
R 10 LIBRARY
Every college shall have a central library with books and journals as prescribed and shall also update the library periodically as per the recommendations of the University including setting up a digital library. The requirements of library are furnished in Norms Annexure -3.
R 11 HOSTELS
Every college shall provide necessary hostel facilities for its students, both boys and girls, as prescribed and will also consider providing a staff hostel .
R 12. STAFF PATTERN
R 12.1 Staff Pattern
Every college shall have the following categories of staff:
Principal and teaching faculty
Workshop Staff
Technical Supporting Staff
Library and Computer Centre Staff
Administrative Staff
Maintenance staff and other Miscellaneous staff
R 12.2 Student: Teacher Ratio
In Each Department offering a course shall have a maximum student to teacher ratio of 20:1 and it shall not exceed the ratio 15:1 for the entire college
The teacher requirement for Group / Class sizes of formal teaching shall be as given below:
Theory lecture class one teacher for a maximum of sixty students
Lab. Practical / Workshop one teacher for a maximum of 15 students
Drawing one teacher for a maximum of 20 students
Project work one teacher for a maximum of 9 students
It is desirable to have 10% staff in excess of the above specification to enable a college to sponsor teacher for Staff Development Programmes and to allow teachers to avail leave to which they are entitled.
R 12.2.1 Faculty Cadre
The faculty cadres shall be as follows:
Assistant Professor
Associate Professor
Professor
Principal
In order to cater to instructional requirements, particularly in specialized subjects, Visiting Faculty may be appointed. However, the college shall not depend on visiting / part-time faculty on continuous basis in lieu of essential regular faculty.
In respect of the requirement of number of Professors, the Principal can be shown as a professor in the Engineering / Technology department concerned.
The visiting faculty should not be included for the calculation of number of faculty available in the department concerned.
R 13 FACULTY TRAINING AND DEVELOPMENT
Teachers shall be provided with opportunities to improve their qualifications through quality improvement programmes. The opportunities shall be provided for pedagogy and professional training for a period of four weeks in every three years. The college concerned shall depute its teachers on duty with salary and shall bear all the expenses for such training programmes as recognized by the University. Training of teachers is expected to contribute both towards their professional development and improvement in career prospects.
R 14 PERFORMANCE APPRAISALS
A performance appraisal system for the faculty shall be set-up, well integrated with institutional functioning and this should lead to the identification of individual training and development needs. This should also enable the identification of faculty members whose performance is outstanding. Such performance and excellence shall be well recognized and rewarded. All colleges shall introduce a suitable transparent performance appraisal system
R15 FEED BACK FROM STUDENTS
Feed back shall be obtained from students about the performance of teachers in the form of questionnaire where the student details are optional. The feed back shall be analysed and follow up action shall be taken.
R 16 HEALTH CENTRE
Every college shall have a health centre with the basic infrastructure to handle emergency medical needs of students and staff and to meet the periodical medical check up. The centre shall have a medical officer (part-time) and paramedical staff.
R 17 CO-CURRICULAR ACTIVITIES
Every college shall have offices of NCC / NSS with qualified staff to maintain such units adhering to the rules stipulated by the appropriate authorities. They shall co-ordinate their activities with the respective coordinators at the University in respect of their activities and submission of periodic reports.
R 18 NECESSARY AMENITIES
Every college shall provide well maintained necessary amenities such as Canteen, Students’ Activity Centre, Open Air Theatre, Vehicle Parking Stands, Play Field, Guest House, Co-operative Stores, Transport Facilities for Students and Staff (wherever required), Reprographic Facilities, Telephone Facilities, Drinking Water Facilities and Toilets as stipulated in Norms.
To meet the needs of the guests visiting the institution for official work and the parents visiting their wards, it will be necessary to have a guest house.
There shall be an Estate Office headed by an Estate Officer with adequate supporting staff for carrying out the up-keep and maintenance of the campus.
R 18.1 Facilities for Physically challenges Persons:
To facilitate the physically challenges persons the college shall provide a ramp in the ground floor and list to reach to the upper floors.
R 19 REGISTERS AND RECORDS
The college shall maintain the requisite registers and records as specified in Norms.
R 20 INSPECTION FEE
The college submitting the application for affiliation of academic programme(s) shall remit the inspection fee, as approved by the university from time to time, along with the application towards processing and inspection charges:
R 21 Fact Finding COMMITTEE FOR AFFILIATION
Fact Finding Committee for Affiliation of academic programme(s) shall be constituted by the Vice Chancellor. The Fact Finding Committee shall visit the college and verify the correctness of the particulars furnished by the college in the application and also verify whether all the affiliation conditions laid down by the University are satisfied. The committee shall submit a report to the University in the prescribed format. The Committee shall have a minimum of 2 members, preferably from among senior faculty members of the University / colleges, or former faculty members of the University / colleges, or experts from the industries / organizations.
In case of exigency a one-man Fact finding Committee may be constituted to verify the compliance report submitted by the college.
The committee shall submit a report to the university in the format as specified.
R 22 STANDING COMMITTEE ON AFFILIATION (SCA)
The Standing Committee on Affiliation (SCA) shall be constituted by the University. It shall consist of 6 members as detailed below:
Chairman of the committee – Rector
Registrar
Director Academic and Planning
Director of Evaluation
One of the Principal of Constituent Colleges.
One of the members of Executive Council of the University
The term for the members of the committee shall be 3 years.
The Standing Committee on Affiliation shall scrutinize the applications received from i) the colleges and ii) the reports received from the Fact Finding Committee on Affiliation and consolidate its recommendations.
The SCA may seek further clarification, if necessary, from the fact Finding Committee and / or college/Institution and may make appropriate recommendations on affiliation. The committee shall submit its final recommendations to the Vice-Chancellor.
R 23 AFFILIATION FEE
The college shall remit the following non-refundable, affiliation (provisional / permanent) fee, at the rates approved by the university from time to time, on receipt of intimation of grant of affiliation (provisional / permanent) from the university:
In the event of withdrawal of affiliation (provisional / permanent) as per the Statutes, the college shall remit fresh affiliation fee as prescribed above for seeking re-affiliation of the same academic programme.
R 24 PROCEDURE FOR SUSPENSION OF AFFILIATION OF AN ACADEMIC PROGRAMME
The University may suspend the affiliation of any academic programme (Provisional / permanent) in a college, provided the University is satisfied that there are prima-facie evidences after preliminary investigations by an University authorized inquiring committee to verify the authenticity of the complaints received and / or non compliance of statutory or regulations provisions pending final decisions regarding withdrawal of affiliation. During the period of suspension of any such academic programme the college shall not admit fresh students to the said programme.
R 25 PROCEDURE FOR WITHDRAWAL OF AFFILIATION OF AN ACADEMIC PROGRAMME
The University may withdraw the affiliation (Provisional/ permanent) of an academic programme(s) of a college, for such period that it may deem fit, provided there are proven evidences for gross violation of statutory requirements of affiliation norms and / or the college has conducted itself in a manner which is prejudicial to the interest of the University education as revealed after detailed inquiry conduced by a duly appointed committee by the University. The students on rolls are liable to be transferred to other affiliated colleges. No fresh students shall be admitted to that particular academic programme (s) by the college.
26. Affiliation Application and Procedure
The stages involved in affiliation process are furnished in the following sections.
The institutions seeking affiliation are classified under the following four categories.
New Institution
Existing Institution
Existing Institution with increased courses/intake
Existing Institution seeking permanent affiliation.
New Institution: The institution which is established/being established in the present academic year and proposed to start the students’ admissions from the present academic year.
Existing Institution: The institution which exists and affiliated to JNT University in previous academic year(s) and seeking the extension of affiliation for the Present academic year.
Existing Institution with increased Courses/Intake: The institution which exists and affiliated to JNT University in previous academic year(s) and seeking the extension of affiliation for the Present academic year with introduction of new courses or/and increase in intake to the existing courses when compared to the courses and intake which were affiliated in previous academic year(s).
Existing Institution Seeking Permanent Affiliation: The institution which exists and affiliated to JNT University in previous academic years and seeking permanent affiliation (for 3 years/5 years/Permanent) from the present academic year.
The stages involved in affiliation process are furnished in the following Sections.
26.1 General Steps Involved in Affiliation Process of JNT University
The following stages are involved in granting JNT University affiliation to an Institute/College.
Submission of application for University No Objection Certificate (NOC)
Issue of NOC by the University4.
Submission of application for affiliation
Inspection of Fact Finding Committee for Affiliation (FFCA)
Review of Report of Fact Finding Committee for Affiliation (FFCA)
Communication of Grant/Rejection of affiliation
Appeal for Reconsideration
Review of appeal
Final Communication of Grant/Rejection of affiliation
26.2 Affiliation Procedure for New Institution
To obtain the affiliation of JNT University for new colleges/institutions the following stages need to be followed.
Submission of application for affiliation
Inspection of Fact Finding Committee for Affiliation (FFCA)
Review of Report of Fact Finding Committee for Affiliation (FFCA)
Communication of Grant/Rejection of affiliation
Appeal for Reconsideration
Review of appeal
Final Communication of Grant/Rejection of affiliation
26.2.1 Submission of Application: To obtain the affiliation of the University for a New Institution, the chairperson/secretary of the concerned society or trust shall submit the application in duplicate in the format given in Form A1106, along with the inspection fee. The application, in addition to other documents, shall contain AICTE and Govt. approval letters. Approval of AICTE and Govt. is essential for applying for University affiliation. However, JNT University affiliation will be granted only after satisfying the Norms and Standards of JNTU.
26.2.2 Inspection by fact finding committee for affiliation (FFCA): After scrutinizing the application and satisfying the completeness of the application and standards required as per JNTU norms, a fact finding committee for affiliation (FFCA) will visit the institution and submit the report. At the time of visit, the institution seeking affiliation shall present the documents/files to the FFCA as per the norms furnished in FORM A1206. The Physical facilities that need to be shown and the other arrangements that need to be made for FFCA by the institution are furnished in FORM A1306. Based on the details furnished in the application, examination of the documents and Physical facilities and interaction with Staff and students (if available) the FFCA will submit the report in the format given in FORM A1406.
26.2.3 Review of Report of Fact Finding Committee for Affiliation (FFCA): The report submitted by the FFCA will be critically examined by the Standing Committee for Affiliation (SCA) of the University. SCA shall submit its recommendations to grant or not to grant affiliation to an institution or course(s) in an institution. In case the committee recommends for not to grant affiliation to any institution the SCA shall furnish the reasons for not recommending the course(s) or institution for affiliation and deficiencies of the institution which need to be improved before considering for grant of affiliation. If an institution is rejected for affiliation, (for a set of courses or for the institution as whole) the SCA shall indicate clearly weather another visit is required if appealed for Reconsideration.
26.2.4 Communication of Grant/Rejection of affiliation: Based on the recommendations of SCA the University communicates the Letter of Grant of Affiliation (LGA) or a letter of rejection indicating the deficiencies of the institution which need to be rectified before applying for the reconsideration for affiliation. The rejection letter shall indicate the need/ no need of another visit of FFCA for reconsideration.
26.2.5 Appeal for Reconsideration: The institution which is unable to get the “Letter of Grant of Affiliation” (LGA) wish to appeal for reconsideration, they can do so by rectifying the deficiencies indicated by the University. In such case they need to pay once again the application processing fee. In case the SCA recommends for re-inspection, the institution also need to pay once again the inspection fee. Appeal for reconsideration shall be made on plane paper clearly indicating the Name and address of the Institution and the society and explaining the reasons for reconsideration. The appeal shall include the copy of rejection letter which indicates the deficiencies. Appeal for reconsideration shall be made within one month from the date of Rejection letter in case the institution wants it to be considered for the same academic year. Other wise their appeal will be considered for the next academic year.
26.2.6 Review of the Appeal: Appeal received from the institution for reconsideration will be presented before the SCA After the review, if necessary another fact Finding Committee for Affiliation (FFCA) may visit the institution for review. Based on the examination of deficiencies listed in the report of the first FFCA and compliance report and the recommendations of the second FFCA (if available) the final recommendations will be made by the SCA on the grant of affiliation to the institution.
26.2.7 Communication of Final letter of Grant of affiliation or Deficiencies: Based on the recommendations of the SCA the University communicates the letter of “Grant of affiliation” or the letter of deficiencies.
26.3 Affiliation Procedure for an Existing Institution
To obtain the affiliation of JNT University for existing colleges/institutions, including the institutions seeking reduction in number of courses/intake, the following stages need to be followed.
Submission of application for No Objection Certificate (NOC)
Issue of NOC by the University
Submission of application for affiliation
Inspection of fact finding Committee for affiliation (FFCA)
Review of Report of Fact Finding Committee for Affiliation (FFCA)
Communication of Grant/Rejection of affiliation
Appeal for Reconsideration
Review of appeal
Final Communication of Grant/Rejection of affiliation
26.3.1 Submission of application for No Objection Certificate (NOC): Institution seeking extension of affiliation shall apply for NOC before they apply for the approval of AICTE.
26.3.2 Issue of NOC by the University: Based on the performance of the institution and staff and facilities NOC will be issued by the University.
26.3.3 Submission of Application: To obtain the affiliation of the University for the existing Institution, the chairperson/secretary of the concerned society or trust shall submit the application in duplicate in the format given in Form A2106, along with the inspection fee. The application, in addition to other documents, shall contain AICTE and Govt. approval letters. Approval of AICTE and Govt. is essential for applying for University affiliation. However, JNT University affiliation will be granted only after satisfying the Norms and Standards of JNTU.
26.3.4 Inspection by fact finding committee for affiliation (FFCA): After scrutinizing the application and satisfying the completeness of the application and standards required as per JNTU norms, a fact finding committee for affiliation (FFCA) will visit the institution and submit the report. At the time of visit, the institution seeking affiliation shall present the documents/files to the FFCA as per the format given in Form A2206. The Physical facilities that need to be shown and the other arrangements that need to be made for FFCA by the institution are furnished in Form A2306. Based on the details in the application, examination of the documents and Physical facilities and interaction with Staff and students the FFCA will submit the report in the format given in FORM A2406.
26.3.5 Review of Report of Fact Finding Committee for Affiliation (FFCA): The report submitted by the FFCA will be critically examined by the Standing Committee for Affiliation (SCA) of the University. SCA shall submit its recommendations to grant or not to grant affiliation to an institution or course(s) in an institution. In case the committee recommends for not to grant affiliation to any institution the SCA shall furnish the reasons for not recommending the course(s) or institution for affiliation and deficiencies of the institution which need to be improved before considering for grant of affiliation. If an institution is rejected for affiliation, (for a set of courses or for the institution as whole) the SCA shall indicate clearly weather another visit is required if appealed for Reconsideration.
26.3.6 Communication of Grant/Rejection of affiliation: Based on the recommendations of SCA the University communicates the Letter of Grant of Affiliation (LGA) or a letter of rejection indicating the deficiencies of the institution which need to be rectified before applying for the reconsideration for affiliation. The rejection letter shall indicate the need/ no need of another visit of FFCA for reconsideration.
26.3.7 Appeal for Reconsideration: The institution which is unable to get the “Letter of Grant of Affiliation” (LGA) wish to appeal for reconsideration, they can do so by rectifying the deficiencies indicated by the University. In such case they need to pay once again the application processing fee. In case the SCA recommends for re-inspection, the institution also need to pay once again the inspection fee. Appeal for reconsideration shall be made on plane paper clearly indicating the Name and address of the Institution and the society and explaining the reasons for reconsideration. The appeal shall include the copy of rejection letter which indicates the deficiencies. Appeal for reconsideration shall be made within one month from the date of Rejection letter in case the institution wants it to be considered for the same academic year. Other wise their appeal will be considered for the next academic year.
26.3.8 Review of the Appeal: Appeal received from the institution for reconsideration will be presented before the SCA After the review, if necessary another fact Finding Committee for Affiliation (FFCA) may visit the institution for review. Based on the examination of deficiencies listed in the report of the first FFCA and compliance report and the recommendations of the second FFCA (if available) the final recommendations will be made by the SCA on the grant of affiliation to the institution.
26.3.9 Communication of Final letter of Grant of affiliation or Deficiencies: Based on the recommendations of the SCA the University communicates the letter of “Grant of affiliation” or the letter of deficiencies.
26.4 Affiliation Procedure for the Existing Institution with increased courses/intake
To obtain the affiliation of JNT University for the Existing Institution with increased courses/intake including the institution seeking change of courses/intake which may result in either increase of intake in any of the existing courses or introduction of new course(s), the following stages need to be followed.
Submission of application for University No Objection Certificate (NOC)
Issue of NOC by the University
Submission of application for affiliation
Inspection of fact finding Committee for affiliation (FFCA)
Review of Report of Fact Finding Committee for Affiliation (FFCA)
Communication of Grant/Rejection of affiliation
Appeal for Reconsideration
Review of appeal
Final Communication of Grant/Rejection of affiliation
26.4.1 Submission of application for No Objection Certificate (NOC): Institution seeking extension of affiliation shall apply for NOC before they apply for the approval AICTE.
26.4.2 Issue of NOC by the University: Based on the performance of the institution and staff and facilities NOC will be issued by the University.
26.4.3 Submission of Application: To obtain the affiliation of the University for the existing Institution with increased course(s)/intake, the chairperson/secretary of the concerned society or trust shall submit the application in duplicate in the format given in Form A3106, along with the inspection fee. The application, in addition to other documents, must contain AICTE and Govt. approval letters. Approval of AICTE and Govt. is essential for applying for University affiliation. However, JNT University affiliation will be granted only after satisfying the Norms and Standards of JNTU.
26.4.4 Inspection by fact finding committee for affiliation (FFCA): After scrutinizing the application and satisfying the completeness of the application and standards required as per JNTU norms, a fact finding committee for affiliation (FFCA) will visit the institution and submit the report. At the time of visit the institution seeking affiliation shall present the documents/files to the FFCA as per the format given in Form A3206. The Physical facilities that need to be shown and the other arrangements that need to be made for FFCA by the institution are furnished in FORM A3306. Based on the details in the application, examination of the documents and Physical facilities and interaction with Staff and students the FFCA will submit the report in the format given in FORM A3406.
26.4.5 Review of Report of Fact Finding Committee for Affiliation (FFCA): The report submitted by the FFCA will be critically examined by the Standing Committee for Affiliation (SCA) of the University. SCA shall submit its recommendations to grant or not to grant affiliation to an institution or course(s) in an institution. In case the committee recommends for not to grant affiliation to any institution the SCA shall furnish the reasons for not recommending the course(s) or institution for affiliation and deficiencies of the institution which need to be improved before considering for grant of affiliation. If an institution is rejected for affiliation, (for a set of courses or for the institution as whole) the SCA shall indicate clearly weather another visit is required if appealed for Reconsideration.
26.4.6 Communication of Grant/Rejection of affiliation: Based on the recommendations of SCA the University communicates the Letter of Grant of Affiliation (LGA) or a letter of rejection indicating the deficiencies of the institution which need to be rectified before applying for the reconsideration for affiliation. The rejection letter shall indicate the need/ no need of another visit of FFCA for reconsideration.
26.4.7 Appeal for Reconsideration: The institution which is unable to get the “Letter of Grant of Affiliation” (LGA) wish to appeal for reconsideration, they can do so by rectifying the deficiencies indicated by the University. In such case they need to pay once again the application processing fee. In case the SCA recommends for re-inspection, the institution also need to pay once again the inspection fee. Appeal for reconsideration shall be made on plane paper clearly indicating the Name and address of the Institution and the society and explaining the reasons for reconsideration. The appeal shall include the copy of rejection letter which indicates the deficiencies. Appeal for reconsideration shall be made within one month from the date of Rejection letter in case the institution wants it to be considered for the same academic year. Other wise their appeal will be considered for the next academic year.
26.4.8 Review of the Appeal: Appeal received from the institution for reconsideration will be presented before the SCA After the review, if necessary another fact Finding Committee for Affiliation (FFCA) may visit the institution for review. Based on the examination of deficiencies listed in the report of the first FFCA and compliance report and the recommendations of the second FFCA (if available) the final recommendations will be made by the SCA on the grant of affiliation to the institution.
26.4.9 Communication of Final letter of Grant of affiliation or Deficiencies: Based on the recommendations of the SCA the University communicates the letter of “Grant of affiliation” or the letter of deficiencies.
26.5 Affiliation Procedure for the Existing Institution seeking permanent affiliation
To obtain the affiliation of JNT University for Existing Institution seeking permanent affiliation the following stages need to be followed.
Submission of application for University No Objection Certificate (NOC)
Issue of NOC by the University
Submission of application for affiliation
Inspection of fact finding Committee for affiliation (FFCA)
Review of Report of Fact Finding Committee for Affiliation (FFCA)
Communication of Grant/Rejection of affiliation
Appeal for Reconsideration
Review of appeal
Final Communication of Grant/Rejection of affiliation
26.5.1 Submission of application for No Objection Certificate (NOC): Institution seeking extension of affiliation shall apply for NOC before they apply for the approval AICTE.
26.5.2 Issue of NOC by the University: Based on the performance of the institution and staff and facilities NOC will be issued by the University.
26.5.3 Submission of Application: To obtain the permanent affiliation of the University for the existing Institution, the chairperson/secretary of the concerned society or trust shall submit the application in duplicate in the format given in Form A4106, along with the inspection fee. The application, in addition to other documents, must contain AICTE and Govt. approval letters. Approval of AICTE and Govt. is essential for applying for University affiliation. However, JNT University affiliation will be granted only after satisfying the Norms and Standards of JNTU.
26.5.4 Inspection by fact finding committee for affiliation (FFCA): After scrutinizing the application and satisfying the completeness of the application and standards required as per JNTU norms, a fact finding committee for affiliation (FFCA) will visit the institution and submit the report. At the time of visit the institution seeking affiliation shall present the documents/files to the FFCA as per the format given in Form A4206. The Physical facilities that need to be shown and the other arrangements that need to be made for FFCA by the institution are furnished in FORM A4306. Based on the details in the application, examination of the documents and Physical facilities and interaction with Staff and students the FFCA will submit the report in the format given in FORM A4406.
26.5.5 Review of Report of Fact Finding Committee for Affiliation (FFCA): The report submitted by the FFCA will be critically examined by the Standing Committee for Affiliation (SCA) of the University based on the criteria for the grant of affiliation furnished in Form A4506. SCA shall submit its recommendations to grant or not to grant affiliation to an institution or course(s) in an institution. In case the committee recommends for not to grant affiliation to any institution the SCA shall furnish the reasons for not recommending the course(s) or institution for affiliation and deficiencies of the institution which need to be improved before considering for grant of affiliation. If an institution is rejected for affiliation, (for a set of courses or for the institution as whole) the SCA shall indicate clearly weather another visit is required if appealed for Reconsideration.
26.5.6 Communication of Grant/Rejection of affiliation: Based on the recommendations of SCA the University communicates the Letter of Grant of Affiliation (LGA) or a letter of rejection indicating the deficiencies of the institution which need to be rectified before applying for the reconsideration for affiliation. The rejection letter shall indicate the need/ no need of another visit of FFCA for reconsideration.
26.5.7 Appeal for Reconsideration: The institution which is unable to get the “Letter of Grant of Affiliation” (LGA) wish to appeal for reconsideration, they can do so by rectifying the deficiencies indicated by the University. In such case they need to pay once again the application processing fee. In case the SCA recommends for re-inspection, the institution also need to pay once again the inspection fee. Appeal for reconsideration shall be made on plane paper clearly indicating the Name and address of the Institution and the society and explaining the reasons for reconsideration. The appeal shall include the copy of rejection letter which indicates the deficiencies. Appeal for reconsideration shall be made within one month from the date of Rejection letter in case the institution wants it to be considered for the same academic year. Other wise their appeal will be considered for the next academic year.
26.5.8 Review of Appeal: Appeal received from the institution for reconsideration will be presented before the SCA . After the review, if necessary another fact Finding Committee for Affiliation (FFCA) may visit the institution f or review. Based on the examination of deficiencies listed the report of the first FFCA and compliance report and the recommendations of the second FFCA (if available) the final recommendations will be made by the SCA on the grant of affiliation to the institution.
26.5.9 Communication of Final letter of Grant of affiliation or Deficiencies: Based on the recommendations of the SCA the University communicates the letter of “Grant of affiliation” or the letter of deficiencies.
Annexure -1
Norms of Requirement for According Affiliations
Note: To introduce new Post graduation degree course(s) in Engineering & Technology/ Pharmacy/Architecture/ Planning, at least two batches of students should have successfully passed from the relevant department(s) of the institution.
In case of a New institution, all the facilities and staff required for the First year class work, of all branches with the sanctioned intake, shall be made available in all respects and the action plan for arranging infrastructure, space and equipment of laboratories and staff required for the following years shall clearly be presented. The master plan shall provide the facilities as per the following Norms and shall be achieved before the First batch of students enters into final year of the course.
REQUIREMENTS
1. LAND
Requirement of Land (in acres)
Metro / State Capital-City Corporation limit only Others
1. Engineering & Technology 5.0 10.0
2. Pharmacy 0.5 2.5
3. Architecture 2.0 5.0
Note: Wherever the land requirement is less than 5 acres, the entire land area shall be in single piece and contiguous, and for others land shall not be in more than 2 pieces with main institutional buildings on a plot not less than 60% of total land requirement and contiguous.
Any area, which is not covered under Municipal Corporation limits of Metro City / State Capital, shall be categorized as others.
2. BUILT UP AREA (Per Student as per Sanctioned Strength)
Minimum Requirement (in sq.m)
Instructional Area (Carpet Area) Administrative Area* (Carpet Area) Amenities Area (Carpet Area) Circulation and other Area** Total Built up Area
1. Engineering & Technology 6 1 2 2.7 11.7
2. Pharmacy 9 1 2 3.6 15.6
3. MCA 4 1 2 2.1 9.1
4. MBA 5 1 2 2.4 10.4
*Administrative area includes Principal's Room, Strong Room, Reception, Main Office, Maintenance office, Faculty seating rooms, store, office equipment room, etc.
** Circulation and other areas include toilets, corridor, staircases, common area, etc.
3. DETAILS OF INSTRUCTIONAL AREA (CARPET AREA)
Drawing Hall Library Laboratories / Workshops
No of Halls Area of Each Hall (sq.m) No of Rooms Area (sq.m) Total Area of Labs (sq.m) Total Area of work shops (sq.m)
1 Engg. & Tech 1 175 150 1 400 10sqm/student* 900 300
2 Pharmacy - - 75 1 150 1450 100 (museum) 100
3 Architecture 5** 200 75 1 100 360 100 100
4 MCA 150 1 100 150 - ****
5 MBA 3*** 50 150 1 100 - ****
* For the total number of students expected to conduct the laboratory (as per sanctioned strength) at a given time. Example if the number of students conducting the laboratory at given time is 30 (say half of the class) then the required laboratory space shall be 300sq.m.
** Studio and Exhibition cum Conference Room
*** Conference / Seminar Rooms
**** These courses shall be offered in an Engineering/Technology college hence no separate examination branch is necessary for these courses.
Class Room Requirements
Note: 1) Not More than 60 students are permitted for a class Room.
2) If the intake of a branch/course is more than 60 it should be divided into a number of sections such that in each section the number of students not to exceed 60.
3) The area of a class room shall provide with a minimum area of 1.1 sq.m /student and a Drawing hall with 2.5 sq.m/student for the sanctioned strength of the class.
Number of Class Rooms: No. of Branches or Sections x Duration of course in Years x 0.80
4. COMPUTERS REQUIREMENT (for all the students in the institution as per the sanctioned strength)
Requirements
Under Graduate Degree of Engg / Tech Pharmacy /Architecture MCA / MBA
1 No. of Computer Terminals Terminal-Student Ratio = 1:4 Terminal-Student Ratio = 1:6 Terminal-Student Ratio = 1:2
2 Hardware Specification P4 Processor P4 Processor P4 Processor
3 No. of terminals on LAN / WAN 50% of No. of Terminals 50% of No. of Terminals 50% of No. of Terminals
4 Relevant Legal Software At least 2 (two) system software packages.
At least 8 (eight) Application software Packages. At least 2 (two) system software packages
At least 4 (four) Application software Packages. At least 2 (two) system software packages
At least 4 (four) Application software Packages
5 Peripheral(s) Printer: Computer Terminal Ratio= 1:10 Printer: Computer Terminal Ratio= 1:10 Printer: Computer Terminal Ratio= 1:10
6 Internet Facility Required Required Required
5. LIBRARY
No. of Books for Technical Subjects
No. of Titles No. of Volumes
1 Engg & Tech 250 per course 1000 per course 1000 12 per course 1 1
2 Pharmacy 150 1500 - 15 1 1
3 Architecture 500 1000 - 10 1 1
4 MCA 150 500 - 12 1 1
5 MBA 150 2000 - 30 1 1
Note: 1. Sufficient Furniture should be available to cater the requirement for minimum of seating capacity for 25% of total intake.
2. Library shall be kept open for students and staff for not less than 7 hrs / day on all working days.
6. Examination Branch
Examination branch of the institution shall have the following:
S. No. Facility Number
1 Computers (P-IV) 3
2 Printers (at least one of them shall be laser Printer) 2
3 Photo Copying Machine 1
4 UPS (with 1 Hour back up at least to support 1 computer and a laser printer to support ) 1
5 Phone 1
6 Fax. Machine 1
7 Internet Facility At least for one Computer
8 Confidential Room for Question paper preparation/Data processing/Valuation etc. 1
For area of Examination branch see Table 3
7. FULL TIME FACULTY (APPOINTED)
S.No Class of New Institutions Principal / Director Faculty / Student Ratio*
No of Technical Supporting Staff
1 Engg & Tech 1 1:15 1 Lab Assistant for each Lab.
+ 6 Maintenance Staff for the Inst.
2 Pharmacy 1 1:15 1 Lab Assistant for each Lab.
+ 2 Maintenance Staff for the Inst.
3. Architecture/Applied Arts & Crafts 1 1:10 1 Lab Assistant for each Lab.
+ 2 Maintenance Staff for the Inst.
4 MBA / MCA 1 1:15 1 Lab Assistant for each Lab.
+ 2 Maintenance Staff for the Inst.
* Faculty means Permanent faculty including Principal/Director. The faculty student ration shall not be less than 1/20 (1:20) for each of the department offering the course.
Recruitment of 50% of the Teaching staff should be ratified by the University
(Not essential for Minority institutions)
8. Other Requirements
Minimum Requirements as per Norms
Engg/Tech Pharmacy Architecture MCA or MBA
1 All weather Approach Road Minimum 4m wide Minimum 4m wide Minimum 4m wide Minimum 4m wide
2 Potable water Supply system 600 Lt/Day 120 Lt/Day 120 Lt/Day 120 Lt/Day
3 Electrical Generator 25 KVA 5 KVA 5 KVA 5 KVA
4 Students Canteen 100 Sqm 100 Sqm 100 Sqm 100 Sqm
5 Facilities for physically challenged people: Ramp/Lift
6 Students Common Room 100 Sqm 100 Sqm 100 Sqm 100 Sqm
7 Hostel:
Boys
Girls
25% of students (boys)
50% of students (girls)
25% of students (boys)
50% of students (girls)
25% of students (boys)
50% of students (girls)
25% of students (boys)
50% of students (girls)
8 Principal’s Quarters 140 Sqm 140 Sqm 140 Sqm 140 Sqm
9 Digital Library Two Computers + Library Networking + Multimedia Facilities One Computer + Library Networking + Multimedia Facilities One Computer + Library Networking + Multimedia Facilities One Computer + Library Networking + Multimedia Facilities
10 Quarters for Faculty 16 X 80 Sqm 4 X 80 Sqm 4 X 80 Sqm 4 X 80 Sqm
11 Guest House 200 Sqm 80 Sqm 80 Sqm 80 Sqm
12 Play Ground
13 Placement and Training Cell
14 Health Care Centre
15 Special Provision for Physically challenged persons in the design of building (i.e. Ramp, Lift etc.)
16 Co-operative Stores
17 Bank
18 Post Office
19 Vehicle availability (24Hours) for emergency for Staff and students
20 Notice Boards to display Details of Examination, attendance, Class Time Tables, Sports etc.
Note: Areas, wherever mentioned above, are carpet Area for desirable requirements.
Norms for Students Hostels
If the college is located within 20 km. of a large city, hostel accommodation will be provided for 25% of boys and 50% of girls on enrolment. In case of other locations, hostel accommodation will be provided for 50% of boys and 100% of girls on enrolment.
The boys’ hostel will be made as a unit for 120 students while there is no minimum for a girls-hostel unit. The first year students will be accommodated in triple seated rooms while others will be given single seated rooms. The norms for the room areas will be as below:
Carpet area (sq.m)
Single room 9
Triple seated room 20
The other building space needed in a hostel unit will be as per norm given below:
Carpet area (sq.m.)
Kitchen and Dining Hall 200
Indoor games cum Common hall 150
Medical room 50 (for all hostels)
Canteen 50
Warden office 18*
Guest rooms (2 nos.) 18*
9. Good Practices
Students Feed Back and evaluation of Teachers Performance
Performance Appraisal System for Teachers
Quality improvement Programme for Teachers
Visiting Faculty and guest lecturers
The Norms for M.Tech./M.Pharm/M.Arch programmes
Essential requirements for applying
The institution must be Permanently affiliated or
Two batches of students in the relevant discipline must have passed out with JNTU norms and standards for UG programme having been fulfilled.
One programme from one department per year shall be considered for Affiliation.
Intake may not exceed 18 when first approval is given.
Intake may be enhanced to 25 subsequently, based on the development of infrastructural facilities. For the introduction of each post graduate course the following aspects need to be satisfied.
The department proposing to offer PG programme shall have the following for each course
1. Built Up Area: 2 class rooms to accommodate 25 students in each class room. Sufficient teaching staff room facilities with area of 20 Sq.m. per a staff member. Seminar room with OHP/LCD, 100Sq.m, Hostel facilities are preferable.
2. Laboratory Facilities: Laboratory for the discipline of Engineering for which application is made must be well equipped for first year of the programme as per JNTU syllabus. If a laboratory needs to be established for the sake of a PG programme shall be with an area of 100 Sq.m, which at the end of the first year must be improved with facilities for second year to take up the project work.
3. Library:
The department shall have the departmental Library in a minimum of 100sqm area. This library shall be in addition to the central library of institution.
Research Journals - 1 no. in each of specialization.
Totally 100 titles and 500 books for each PG programme in the department covering all the topics in the syllabus Text Books in each of the topics at least 2 books and 2 reference books
25% of the books must be of the latest publication during the last 5 years.
Photocopying facility, video projection facility must be available in the library.
4. Faculty :-
2 Professors, 2 Assistant Professors and 4 Lecturers (Sharing UG load)
or
1 Professor, 3 Assistant Professors and 4 Lecturers (sharing UG load)
5. Educational Qualifications:
Professor: Professor must possess PhD in related discipline with at least 5 years of experience in PG teaching.
Associate Professor/Reader: M.E/ M.Tech/ M.Pharm/ M.Arch with at least 5 years of Teaching Experience or equivalent industrial experience
Assistant Professor: M.E/ M.Tech/ M.Pharm/ M.Arch with at least 2 years of Teaching Experience
Faculty Student ratio (including the students and teachers of the UG and PG Programme) of the department shall be 1:12.
Annexure – 2 Maximum Limit for Intake
The maximum limit for the number of courses and intake of an institution is decided based on the facilities and the successful performance of the institution according to the details furnished below
Engineering/Technology Institutions Pharmacy Institutions Architecture Institutions
Engineering Courses Engineering courses and MBA & MCA courses B.Pharm. B.Arch. + B.Plan
Maximum Intake for the Institution Maximum Number of Courses Maximum Intake for the Institution Maximum Number of Courses Maximum Intake for the Institution Maximum Intake for the Institution
First Year 240 4 240 4 60 40 + 40
Second Year 300 5 300 + (60 +60) 5 + MBA + MCA 60 40 + 40
Third Year 360 6 360 + (60 +60) 6 + MBA + MCA 60 40 + 40
Fourth Year 420 6 420 + (120 + 60) 6 + MBA + MCA 60 40 + 40
Fifth Year 420 6 420 + (120 +120) 6 + MBA + MCA 60 40 + 40
Sixth Year * * * * * *
Note: To start a Post graduation degree course in Engineering & Technology/ Pharmacy/Architecture/ Planning, at least two batches of students should have successfully passed from the relevant departments of the institution.
Annexure -3
Courses considered for affiliation:
B.Tech, M.Tech, B.Arch., B.Plan, M.Arch, MURP, B.Pharm, M.Pharm, MCA, MBA2
The List of JNTU approved specializations in B.Tech and M.Tech courses for which the affiliation is being granted is presented below
B.Tech and M.Tech Courses Approved by JNTU for Affiliation
(a) List of the B.Tech. Specializations
1. Aeronautical Engineering
2. Automobile Engineering
3. Bio-Medical Engineering
4. Bio-Technology
5. Chemical Engineering
6. Civil Engineering
7. Computer Science and Engineering
8. Computer Science and Systems Engineering
9. Electrical and Electronics Engineering
10. Electronics and Communication Engineering
11. Electronics and Computer Engineering
12. Electronics and Control Engineering
13. Electronics and Instrumentation Engineering
14. Electronics and Telematics Engineering
15. Information Technology
16. Instrumentation and Control Engineering
17. Mechanical (Mechatronics) Engineering
18. Mechanical (Production) Engineering
19. Mechanical Engineering
20. Metallurgical Engineering
21. Metallurgy and Material Technology
(b) List of the M.Tech. Specializations
1) Advanced Manufacturing Systems
2) CAD/CAM
3) Chemical Engineering.
4) Computer Science
5) Computer Science and Engineering.
6) Design for Manufacturing
7) Digital Electronics and Communication Systems
8) Digital Systems and Computer Electronics
9) Electrical Power Engineering.
10) Electrical Power Systems
11) Embedded Systems
12) Industrial Engineering and Management
13) Machine Design
14) Power and Industrial Drives
15) Power Electronics
16) Power Electronics and Electrical Drives
17) Power System Control and Automation
18) Power Systems with Emphasis on HV Engineering
19) Software Engineering
20) VLSI Design
21) VLSI Systems Design
And any other course approved by the university from time to time
Annexure -4
Registers and Records To be shown to Fact Finding Committee for Affiliation
(vide Section R 17)
The college shall maintain and make available the following Registers, Records and Documents as and when demanded by the University:
Department wise faculty profile
Record of students (programme wise)
Department wise Non-Teaching Staff Profile
Academic performance record of students (programme wise)
Copy of Regulations, curriculum and syllabi (programme wise)
Record of Research / Consultancy / Extension activities (department wise)
Record of student projects (UG, PG & PhD)
Record of Achievements, Award and Recognition (department wise)
Master time table and Academic calendar
Indent (order Book) for all purchases.
Stock register for equipment
Stock register for consumable
Stock register for furniture
Stock register for tools and plants
Accession register for library
Register of admissions and dropouts / withdrawals
Register of attendance and assessment record (programme wise) of the student.
Attendance for teaching and non-teaching staff
Year-wise audited statement of accounts of the college and also in the format specified by the University
Record of scholarships / fellowships / financial assistance for students
Cash book of the college
Acquittance register
Fee receipt books (including counterfoils)
Advertisement for recruitment of faculty members
Minutes of the meeting of Staff Selection Committee
Appointment / offer letters issued to faculty members
Joining report of staff members
Funds position / bank certificates / FDR copies to indicate financial stability
Minutes of the meetings of the Governing Body of the college
Minutes of the meeting of the College Academic Committee.
Minutes of the malpractice committee.
Minutes of the grievances redressal cell
Book of Transfer certificate (including counterfoils)
Examination Register/Documents
(a) List of marks sent to University
(b) Answer books of internal examination
(c) Laboratory examination papers
(d) Records of the malpractice cases and the details of the action taken
Student laboratory records
Performance appraisal record of staff
Feed back records obtained from the students and the follow up action taken by the administration.
Any query received from the university and the follow up action of the college.
Minutes of the meetings of the Registered Society / Trust of the college
FORM A1106
Application Form for affiliation of The NEW INSTITUTION
Name & Address of the College
Name: _________________________________________________________
Address: ________________________________________________________
_______________________________________________________________
Pin: __________________
STD Code: ___________ Phone No: __________________
Fax No.: ________________________ E-mail: __________________________
2. Details of the Principal of the College
Name: ______________________________________________________
Qualifications: ______________________________________________________
STD Code: ___________ Phone No: _________________ (R)
STD Code: ___________ Phone No: __________________ (O)
Fax No.: ________________________, E-mail: __________________________
3. Name & Address of the Society
Name: ________________________________________________________
Address: _______________________________________________________
_______________________________________________________________
Pin: __________________
STD Code: ___________ Phone No: _________________
Fax No.: _______________________, E-mail: __________________________
4. Name & address of the Chairperson/Correspondent/ Secretary of the Society
Name: __________________________________________Designation: ____________
Address: _______________________________________________________
_______________________________________________________________
Pin: __________________
STD Code: ___________ Phone No:__________________
Fax No.: ________________________, E-mail: __________________________
5. Land details of the College
a) Land Category (Rural/District Head Quarters/State Capital/ Metropolitan City):
b) Area of land (in acres) :
c) Land Details
S.No. Doc. No. and Date Survey No. Area in Acres Location/Village
1
2
3
5
6
6. Courses with specialization for which affiliation is sought, with intake
S.No. Name of the Degree* Department** offering the course Specialization*** Intake
1
2
3
4
5
6
*Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI etc.
7. Whether the Institution is sharing its facilities / premises with any other Institution
Yes No If yes, Give details
Name and address of the other Institution with which you are sharing: __________________________ _________________________________________________________________________
Details of Sharing: Campus/Buildings/Laboratories/Faculty/others (specify)
8. Whether the Institution is conducting courses, which are not approved by JNTU, if so give details:
9. Details of Teaching staff members
S. No Name of staff member Dept. Designation Qualification Experience (years) Date of Appointment Permanent (P)
Temporary (T)
Visiting (V) Scale of pay
1
2
3
4
5
9(a) Consolidated Details of Teaching Staff Strength
S. No Name of the Department Number of Teaching Staff in the Department Total Number of
students
in the Department * Faculty: Student
Ratio
1
2
3
4
5
* Total number of students, as per sanctioned strength, in all courses being offered by the department (Example a dept. may offer a B.Tech. and an M.Tech course)
10. List of faculty members whose appointment is ratified by the University.
11. List of members of Non-teaching staff, supporting staff and office staff.
12. Mode of payment of Salary: by cash or by cheque or by bank Transfer.
13. Details of Laboratories (with No. of Experiments and floor area in sqm.)
Name of the Department Name of the laboratory No. of Experiments Floor area (sq.m)
1.
2.
3.
4.
1.
2.
3.
4.
14. Details of Members of Governing Body with date of last governing body meeting held (enclose Minutes of the meeting)
15. Passport Size Photo Graphs of the Teaching staff members (department wise) with names and Designations written below the photo graphs
Library Details
a) Qualifications of the Librarian :
b) Number of Supporting Staff :
c) Total Number of Titles of Text/Reference Books :
d) Total Number of Volume of Text/Reference Books :
e) No. of Titles of Technical/Professional Journals :
f) Seating Capacity of Library :
g) Working Hours of library (i) Timing: (ii) No. of working Hours/day:
Computer Facilities
a. No. of Computers/Computer Terminals :
b. Hardware specifications :
c. No. of Computers/ terminals on LAN/WAN :
d. Details of soft ware :
1.
2.
3.
4.
e. No. of Peripherals/Printers :
f. Internet accessibility (in Kbps & Hours) :
18. Built up area
(a) Total Built up Area
S.No. Particulars Area Available (sq.m)
1 Instructional Area (Carpet Area)
2 Administrative area (Carpet Area)
3 Amenities area (Carpet Area)
4 Circulation and other area*
Total
* Circulation and other areas include Corridor, toilets, stair cases, common area etc.
18 (b) Instructional Area (with necessary furniture and equipment as the case may be)
Particulars Number of Rooms Carpet area of Each Room (sq.m) Total area (sq.m)
Class Rooms
Drawing Hall
Computer Centre
Library
All Laboratories
Workshops
Grand Total
19. Examination Branch
a) Area (sq.m) :
b) Staff Members: No. of Teaching Staff (with designation) :
No. of Non-Teaching Staff :
c) Equipment for EDEP Examination :
i) No. of Computers :
ii) No. of Printers :
iii) Photocopying (Xerox) Facility :
iv) UPS (with Capacity) :
v) Phone :
vi) Fax :
vii) Internet :
d) Secured accessibility to maintain confidentiality of Examination Practice:
20 Details of Fee Proposed to be collected from students
Title of Fee Frequency (Monthly/ per Semester/ Year/Entire Course) Amount (Rs.)
1
2
3
4
21. Measures Taken Towards Anti Ragging Campaign
22. Potable water
23. Capacity of Electrical Generator
24. Sports facilities
25. Mode of Transport to reach the institute
26. Approach Roads
27. Medical Facilities
28. Details of Operational Funds of the Institution
S.No. Name of the Bank with Branch with Full Address Account No. Cash Balance
(Rs. in Lakhs) FDR, if any (Excluding FDR submitted to AICTE) Total amount (Rs. in Lakhs)
1
2
3
4
DECLARATION
Certified that:
a. The Institute is not offering any academic programme, which is not approved by JNTU.
b. No other University has been approached for affiliation of the institute/courses mentioned in this application.
c. All Courses are conducted as per norms, standards and guidelines of the JNTU and follow all the rules and regulations of the university as specified from time to time.
c. All the physical deficiencies stated in the last approval letter for UG & PG programmes have been removed (for existing institutions).
d. The AICTE scales of pay and allowance have been granted to the teaching faculty and other staff.
e. The admissions are made on merit and as per JNTU admission guidelines and no capitation fee or donation of any kind is charged for admission.
f. The teaching faculty and staff have been recruited as per qualification and experience as laid down by the AICTE.
g. The tuition and the other fee are charged within the criteria prescribed by the Competent Authorities.
h. The accounts of the institution are being maintained as per the provisions of relevant statutes and a Chartered Accountant audits.
i. The intake in any of the JNTU approved courses has not been increased beyond the sanctioned intake, without its prior approval.
j. The building and premises in which the institution is functioning is not being utilized for any other courses/ programmes which are not approved by the council
I solemnly declare that no information has been with held and all the information provided in this application form is true. If any information is found to be incorrect or false, I understand that proposal shall be liable for rejection.
Name and Signature of the Name and Signature of the
Chairperson/Secretary of the Society Head of the Institution
*-*-*
FORM A1206
Records/Data to be shown by the New Institution to the Fact Finding Committee
For affiliation
1. Latest Approval letter from AICTE
2. Latest Approval letter / order from Government
3. Latest Bank Statements and Fixed Deposits showing the financial status of the Institute
4 Appointment letter and Original Certificates of the Principal.
5 Appointment letters and reporting letters of the staff members.
6. University Ratification Letter for appointment of teaching staff
7. Attendance Register of the staff members (Teaching and Non-teaching)
8. Acquaintance Register of the Staff members (Teaching and Non-teaching)
9. Proof of showing mode of payment of salaries
10. Stock Register of Laboratory, Computers, Furniture, Library and other stock such as generator, sports kits with the proofs, which indicate that the payments are made (receipt from the supplier etc.)
11. Licenses of Software
12. Audited statement of Income and Expenditure of the institution.
13. Dates of Governing Body Meetings conducted with minutes of the meeting.
14. A Master Plan of the entire Institution complete with details of plinth area, including area of Laboratories, Class rooms, Drawing Halls, Workshops, Library, etc.
Original Land Documents
A set of Syllabus Books (of JNTU) for the courses being offered at your Institution
FORM A1306
Facilities to be inspected at a New Institution by the Fact Finding Committee
For Affiliation
1. Boundaries of the Institution
2. Class rooms
3. Laboratories including Computer Centre(s) and Workshops.
4. Library
5. Canteen
6. Playground and Sports facilities
7. Water supply & sanitary facilities
8. Staff rooms
9. Electrical Generator
10. Principal’s Office
11 Transport/Bus facility
12 Hostel facilities, Sports facilities & other students’ amenities.
13 Examination Branch: Facilities such as
Photocopying (Xerox) facilities
Internet facilitates
Generator (UPS facilities for Exam Branch)
Telephone & Fax facilities
14 Placement and Training Cell
15 Display Boards / Notice Boards
16 Seminar Hall
17 Medical Facilities for Students and Staff
18 Facilities for Physically challenged people
19 Committee shall interact with the students (if available) and staff in absence of the members of the administration and Management of the institution.
FORM A1406
Report of Fact Finding Committee for Affiliation for New Institution
Name and Address of the Institution:
Date of Inspection:
Courses with specialization for which affiliation is sought, with intake
S.No. Name of the Degree* Department** offering the course Specialization*** Intake
1
2
3
4
5
6
*Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI etc.
Committee is requested to indicate their observations (for points 1-14) by marking the indicators 0, 1, 2, or 3 in the parenthesis:
Where 0 - Institution could not provide the data
1 - Poorly maintained data
2 - Satisfactorily maintained data
3 - Well maintained data
A) Office Records
Original Documents showing Qualifications and Experience of Principal ( )
Attendance Registers of Staff : ( )
Licensed Software : ( )
Examination Registers : ( )
Account Books showing the financial transactions
of the Institution as separate from those of the Management. ( )
Bank Balances : ( )
7) Salary Acquaintance Registers : ( )
8) Affiliation fee receipts : ( )
9) Stock Registers :
(a) Stock Registers of Laboratory : ( )
(b) Stock Registers of Computers : ( )
(c). Stock Registers of Library Books : ( )
(d) Stock Registers of Furniture : ( )
(e) Stock Registers of other Facilities : ( )
10) Minutes of the Governing body meeting : ( )
11) Original Land Documents : ( )
12) Master Plan of the institution as per the requirements for the courses sanctioned: ( )
13) Anti Ragging Measures taken : ( )
14) Records of Examination Branch : ( )
B) Library and Laboratories
Committee is requested to indicate their observations (for points 15-19) by marking the indicators 0, 1, 2, 3 or 4 in the space provided:
Where 0 – Available is < 50% of requirement
1 - Available is > 50% & < 70% of requirement
2 - Available is > 70% & < 90% of requirement
3 - Available is > 90% & < 100% of requirement
4 - Available is >100% of requirement
15) Library Books
Shortfall if any
Number Percentage
1 No. of Titles of the Books
2 No. of Volumes of the Books
3 No. of Technical/ Professional Journals
(National + International)
4 Seating Capacity
5 Area of the Library (Sq.M)
6 Number of working hours /day
For Library requirements See Table 5 of Norms
16) Laboratory Facilities:
Shortfall if any
Number % shortfall
1 No. of Laboratories
2 No. of Experiments in a laboratory (on average)
* See the List of laboratories as per JNTU Syllabus
C) Infrastructure and Land Documents, staff Position
17) (a) Total Built up Area
Built up Area (Sqm)
Required Available Shortfall (%)
1 Instructional Area (Carpet Area)
2 Administrative area (Carpet Area)*
3 Amenities area(Carpet Area)
4 Circulation and other area**
Total
*Administrative area includes Principal's Room, Strong Room, Reception, Main Office, Maintenance office, Faculty seating rooms, store, office equipment room, etc.
** Circulation and other areas include toilets, corridor, staircases, common area, etc.
18) Instructional Area
Particulars Required Available Shortfall (%) Indicator
Total No. of Class Rooms + Drawing Hall
Total area of Class Rooms + Drawing Hall
Total Area Computer Centre(s)
Area of Library
Area of all Laboratories
Grand Total
19). Staff Position
(i) Principal : (A) Qualified Principal Available (B) Principal Available but not qualified (C) Principal Not Available
Staff Position Department wise:
S. No. Department Courses being offered by the department
(with sanctioned intake) Number of Faculty members available in the Department Faculty: Student Ratio of the Department
1
2
3
4
5
*Faculty to be considered who are qualified as per AICTE requirements
** faculty (sanctioned) student ratio of a department shall not be less than 1: 20 (1/20)
Total Staff Position of complete College/Institution
S. No. Particulars*** Required Available Shortfall (Number) Shortfall (%) Indicator
1 Principal 1
Permanent Teaching Faculty
Professors
Associate/Assistant Professors
Lecturers
Total*
3
Laboratory &
Supporting Staff
*Total Faculty shall not be less than Cn/15 where N is total number of students in the college as per sanctioned strength.
% of Faculty members who’s appointment is ratified by the University ( )
Recruitment of 40% of the Teaching staff should be ratified by the University
(Not essential for Minority institutions)
D) Other Facilities
Committee is requested to indicate their observations (for points 20 - 28) by marking the indicators 0, 1, or 2 in the parenthesis:
Where 0 – No or Not
1 – Partially Yes or Yes but Poorly maintained
2 – Yes or Good
20) The staff details mentioned above is matching with the Photographs and
Physical availability ( )
21) Availability of Original Land Documents as per their claim (Form –A1206 item 5) ( )
22) Building Plan Details as per the claim made in (Form –A1206 item 18) ( )
23). Availability of Electrical Generator as per the norms of the University ( )
24). Availability of Good Water supply and sanitary facilities ( )
25) Availability of Bus/Transport facility ( )
26) Availability of Hostel Facilities ( )
27) Availability of ports/Games Faculties ( )
28) Availability of Medical Facilities for Students & Staff: ( )
29) Interaction with students: (A brief Report shall be furnished not more than 100 words)
Overall ranking based on interaction shall be indicated in the parenthesis in a range of 1-5:
(i.e. 1 for Poor and 5 for Good) ( )
30) Any other Observations/Comments (Not More than 50 words)
Details of the Committee Members
S. No Name of the Member Designation Office Address
1.
2.
3.
Signatures of the Committee Member
1)
2)
3)
FORM A2106
Application Form for affiliation of ThE EXISTING INSTITUTION
Degree level courses in Technology/Pharmacy/Architecture/ Planning/ and MBA/ MCA
(a) Name & Address of the College
Name: _________________________________________________________
Address: ________________________________________________________
_______________________________________________________________
Pin: __________________
STD Code: ___________ Phone No: _________________
Fax No.: ________________________, E-mail: __________________________
(b) College Code No:
2. Details of the Principal of the College
Name: ______________________________________________________
Qualifications: ______________________________________________________
STD Code: ___________ Phone No: __________________ (R)
STD Code: ___________ Phone No: __________________ (O)
Fax No.: ________________________, E-mail: __________________________
3. Name & Address of the Society
Name: ________________________________________________________
Address: _______________________________________________________
_______________________________________________________________
Pin: __________________
STD Code: ___________ Phone No: __________________
Fax No.: ________________________, E-mail: __________________________
4. Name & address of the Chairperson/Correspondent/ Secretary of the Society
Name: __________________________________________Designation: ____________
Address: _______________________________________________________
_______________________________________________________________
Pin: __________________
STD Code: ___________ Phone No: __________________
Fax No.: ________________________, E-mail: __________________________
5. Information on Establishment of the Institution
a. Year of Establishment of the Institution :
b. Date on which first approval was accorded by the AICTE :
c. Date on which first affiliation was accorded by the JNTU :
d. Year of commencement of First Batch :
6. Land details of the College
a) Land Category (Rural/District Head Quarters/State Capital/ Metropolitan City):
b) Area of land (in acres) :
c) Land Details
S. No. Doc. No. and Date Survey No. Area in Acres Location/Village
1
2
3
5
6
7. Courses with specialization for which affiliation is sought, with intake
Intake
Admitted during
Last before year Last Year
1
2
3
4
5
6
7
*Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
*** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI etc
8. Whether the Institution is sharing its facilities / premises with any other Institution
Yes No If yes, Give details
Name and address of the other Institution with which you are sharing: _________________ _____________________________________________________________________ _________________________________________________________________________
Details of Sharing: Campus/Buildings/Laboratories/Faculty/others (specify)
9. Whether the Institution is conducting courses, which are not approved by JNTU, if so give details:
10. Details of Teaching staff members
S. No Name of staff member Dept. Designation Qualification Experience (years) Date of Appointment Permanent (P)
Temporary (T)
Visiting (V) Scale of pay
1
2
3
4
5
10 (a) Consolidated Details of Teaching Staff Strength
S. No Name of the Department Number of Teaching Staff Total Number of
students
in the Department * Faculty: Student
Ratio
1
2
3
4
5
* Total number of students, as per sanctioned strength, in all courses being offered by the department (Example a dept. may offer a B.Tech. and an M.Tech course)
11. List of faculty members who’s appointment is ratified by the University.
12. List of members of Non-teaching staff, supporting staff and office staff.
13. Mode of payment of Salary: by cash or by cheque or by bank Transfer.
14. Details of Laboratories (with No. of Experiments and floor area in Sq.m.)
Name of the Department Name of the laboratory No. of Experiments Floor area (sq.m)
1.
2.
3.
4.
1.
2.
3.
4.
15. Details of Members of Governing Body with date of last governing body meeting held (enclose Minutes of the meeting)
16. Passport Size Photo Graphs of the Teaching staff members (department wise) with names and Designations written below the photo graphs
17. Library Details
a. Qualifications of the Librarian :
b. Number of Supporting Staff :
c. Total Number of Titles of Text/Reference Books :
d. Total Number of Volume of Text/Reference Books :
e. No. of Titles of Technical/Professional Journals :
f. Seating Capacity of Library :
g. Working Hours of library (i) Timing: (ii) Number of working hours/day.
Computer Facilities
h. No. of Computers/Computer Terminals :
i. Hardware specifications :
j. No. of Computers/ terminals on LAN/WAN :
k. Details of soft ware :
1.
2.
3.
4.
l. No. of Peripherals/Printers :
m. Internet accessibility (in Kbps & Hours) :
19. Built up area
(a) Total Built up Area
S.No. Particulars Area Available (sq.m)
1 Instructional Area (Carpet Area)
2 Administrative area (Carpet Area)
3 Amenities area (Carpet Area)
4 Circulation and other area*
Total
* Circulation and other areas include Corridor, toilets, stair cases, common area etc.
19 (b) Instructional Area
Particulars Number of Rooms Carpet area of Each Room (sq.m) Total area (sq.m)
Class Rooms
Drawing Hall
Computer Centre
Library
All Laboratories
Workshops
Grand Total
20. Examination Branch
a) Area (Sq.m) :
b) Staff Members: No. of Teaching Staff (with designation) :
No. of Non-Teaching Staff :
c) Equipment for EDEP Examination :
i) No. of Computers :
ii) No. of Printers :
iii) Photocopying (Xerox) Facility :
iv) UPS (Capacity) :
v) Phone :
vi) Fax :
vii) Internet :
d) Secured accessibility to maintain confidentiality of Examination Practice:
21 Details of Fee being collected from students
Title of Fee Frequency (Monthly/ per Semester/ Year/Entire Course) Amount (Rs.)
1
2
3
4
22. Measures Taken Towards Anti Ragging Campaign
23. Particulars of Establishing Grievances Redressel Cell
24. Potable Water
25. Capacity of Generator
26. Sports facilities
27. Mode of Transport to reach the institute
28. Approach Roads
29. Details of Operational Funds of the Institution
S.No. Name of the Bank with Branch with Full Address Account No. Cash Balance
(Rs. in Lakhs) FDR, if any (Excluding FDR submitted to AICTE) Total amount (Rs. In Lakhs)
1
2
3
4
For the institutions seeking affiliation for M.Tech./M.Pharm/M.Arch programmes only need to furnish the following Details.
(However the declaration available at the end of application shall be signed by all applicants)
Name and Address of the Institution:
Number of Departments Seeking Post Graduate Courses (i.e. M.Tech, M.Pharm, M.Arch.):
Furnish the following Details separately for each of the Department Seeking PG Courses
1. Name of the Department seeking PG Course(s):_____________________________________
2. Academic Programme Programmes being conducted in the Department
Level of Course Year of JNTU Affiliation with Lr. No. Name of Degree(s) Awarded Specialization Annual Intake
Year of Commencement of the Programme
UG 1
2
3
4
5
Other* 1
2
PG 1
2
3
4
* Other – MBA /MCA
3. Details of Teaching staff members of the Department
S No Name of staff member Designation Qualification Experience (years) Date of Appointment Permanent (P)
Temporary (T)
Visiting (V) Scale of pay
1
2
3
4
5
4. List of members of Non-teaching staff, supporting staff and office staff.
5. Passport Size Photo Graphs of the Teaching staff members of the department with names and Designations written below the photo graphs.
6. Instructional Area
Particulars Number of Units Carpet area of Each Unit (sq.m) Total area (sq.m)
Class Rooms
Library
All Laboratories
Grand Total
7. Departmental Library
a) Area (sq.m) :
b) No. of Titles :
c) No. of Volumes of the Books :
DECLARATION
Certified that:
b. The Institute is not offering any academic programme, which is not approved by JNTU.
d. No other University has been approached for affiliation of the institute/courses mentioned in this application.
e. All Courses are conducted as per norms, standards and guidelines of the JNTU and follow all the rules and regulations of the university as specified from time to time.
d. All the physical deficiencies stated in the last approval letter for UG & PG programmes have been removed (for existing institutions).
e. The AICTE scales of pay and allowance have been granted to the teaching faculty and other staff.
f. The admissions are made on merit and as per JNTU admission guidelines and no capitation fee or donation of any kind is charged for admission.
g. The teaching faculty and staff have been recruited as per qualification and experience as laid down by the AICTE.
h. The tuition and the other fee are charged within the criteria prescribed by the Competent Authorities.
i. The accounts of the institution are being maintained as per the provisions of relevant statutes and a Chartered Accountant audits.
j. The intake in any of the JNTU approved courses has not been increased beyond the sanctioned intake, without its prior approval.
k. The building and premises in which the institution is functioning is not being utilized for any other courses/ programmes which are not approved by the council
I solemnly declare that no information has been with held and all the information provided in this application form is true. If any information is found to be incorrect or false, I understand that proposal shall be liable for rejection.
Name and Signature of the Name and Signature of the
Chairperson/Secretary of the Society Head of the Institution
FORM A2206
Records/Data to be shown by the Existing Institution to the Fact Finding Committee
For affiliation
1. Latest Approval letter from AICTE
2. Latest Approval letter / order from Government
3 Latest Affiliation letter from University
4. Latest Bank Statements and Fixed Deposits showing the financial status of the Institute
5 Limitations / shortfalls indicated by earlier Affiliation Inspection Committee & Action taken
6 Appointment letter and Original Certificates of the Principal.
7 Appointment letters and reporting letters of the staff members.
8. University Ratification Letter for appointment of teaching staff
9. Attendance Register of the staff members (Teaching and Non-teaching)
10. Acquaintance Register of the Staff members (Teaching and Non-teaching)
11. Proof of showing mode of payment of salaries
12. Stock Register of Laboratory, Computers, furniture, Library and other stock such as generator, sports kits with the proofs, which indicate that the payments are made (receipt from the supplier etc.)
13. Licenses of Software
Students list
(The Details against items 15 to 28 should be shown for the last 2years or from the inception, which ever is earlier)
15. Students attendance Registers
16. Class Time Table
17. Laboratory records of the students
18. Laboratory Time Tables
18. Records of Examination branch of the College
19. Practical Examination Scripts
20. Answered Internal Examination question/Answer papers
21. Internal Marks sent to University
22. Attendance records/reports sent to University
23. Proof indicating the display of Attendance and Internal Marks in the Notice Boards
24. University Results sheets indicating the performance of students
25. Records of the fee collected with receipts.
26. Hostel records.
27. Income and Expenditure sheet of the institution with Audited statement.
28. Dates of Governing Body Meetings conducted with minutes of the meeting.
29 A Master Plan of the entire Institution complete with details of plinth area, including area of Laboratories, Class rooms, Drawing Halls, Workshops, Library, etc.
30. Original Land Documents
31. A set of Syllabus Books (of JNTU) for the courses being offered at your Institution
FORM A2306
Facilities to be inspected at a Existing Institution by the Fact Finding Committee
For Affiliation
1. Boundaries of the Institution
2. Class rooms
3. Laboratories including Computer Centre(s) and Workshops.
4. Library
5. Canteen
6. Playground and Sports facilities
7. Water supply & sanitary facilities
8. Staff rooms
9. Electrical Generator
10. Principal’s Office
11 Transport/Bus facility
12 Hostel facilities, Sports facilities & other students’ amenities.
13 Examination Branch: Facilities such as
Photocopying (Xerox) facilities
Internet facilitates
Generator (UPS facilities for Exam Branch)
Telephone & Fax facilities
14 Placement and Training Cell
15 Display Boards / Notice Boards
16 Seminar Hall
17 Medical Facilities for Students and Staff
18 Facilities for Physically challenged people
19 Committee shall interact with the students (if available) and staff in absence of the members of the administration and Management of the institution.
FORM A2406
Report of Fact Finding Committee for Affiliation for Existing Institution
Name and Address of the Institution:
College Code:
Date of Inspection:
Courses with specialization for which affiliation is sought, with intake
Intake
Admitted during
Last before year Last Year
1
2
3
4
5
6
7
*Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
*** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI etc.
Fact finding Committee is requested to indicate their observations (for points 1-25) by marking 0, 1, 2, or 3 in the parenthesis:
Where 0 - Institution could not provide the data
1 - Poorly maintained data
2 - Satisfactorily maintained data
3 - Well maintained data
A) Office Records
1) Original Documents showing Qualifications and Experience of Principal ( )
2) Attendance Registers of Staff : ( )
3) Licensed Software : ( )
4) Examination Registers : ( )
5) Account Books showing the financial transactions
of the Institution as separate from those of the Management. ( )
6) Bank Balances : ( )
7) Salary Acquaintance Registers : ( )
8) Affiliation fee receipts : ( )
9) Stock Registers :
(a) Stock Registers of Laboratory : ( )
(b) Stock Registers of Computers : ( )
(c) Stock Registers of Library Books : ( )
(d) Stock Registers of Furniture : ( )
(e) Stock Registers of other Facilities : ( )
10) Minutes of the Governing body meeting : ( )
11) Reports submitted by previous inspection
Committees & follow-up action taken : ( )
12) Colleges Examination branch records & facilities (item 21 of Form A22): ( )
13) Answer books of Internal Examination : ( )
B) Student Record
14) Register of Admissions, Transfers and withdrawals: ( )
15) Register of Fees paid, showing dates of payment. : ( )
16) Counter foil of Fee Receipt Book. : ( )
17) Register of Student attendance (with internal marks, teaching plan) : ( )
18) Session marks sent to University compared Attendance Registers
19) Details of Malpractice cases indicating the action taken: ( )
20) Action Taken in malpractice cases are as per University Norms ( )
21) Lab Records: Attendance, Lab. Time Table, Student records: ( )
22) Register of scholarships and concessions of all kinds, tuition, boarding or lodging. ( )
23) Counter-foil book of Transfer Certificates: ( )
24) Particulars of Grievances Redressal Cell: ( )
25) Anti Ragging Measures taken ( )
Committee is requested to indicate their observations (for points 26-30) by marking the indicators 0, 1, 2, 3 or 4 in the space provided:
Where 0 – Available is < 50% of requirement
1 - Available is > 50% & < 70% of requirement
2 - Available is > 70% & < 90% of requirement
3 - Available is > 90% & < 100% of requirement
4 - Available is >100% of requirement
C) Library and Laboratories
26) Library
Shortfall if any
Number Percentage
1 No. of Titles of the Books
2 No. of Volumes of the Books
3 No. of Technical/ Professional Journals
(National + International)
4 Seating Capacity
5 Library Timings
For details of Library requirements see Table 5 of Norms.
27) Laboratory Facilities:
Shortfall if any
Number % shortfall
1 No. of Laboratories
2 No. of Experiments in a laboratory (on average) .
* See the List of laboratories as per JNTU Syllabus
D) Infrastructure and Land Documents, staff Position
28) (a) Total Built up Area
Built up Area (Sqm)
Required Available Shortfall (%)
1 Instructional Area (Carpet Area)
2 Administrative area (Carpet Area)*
3 Amenities (Carpet Area)
4 Circulation and other**
Total
*Administrative area includes Principal's Room, Strong Room, Reception, Main Office, Maintenance office, Faculty seating rooms, store, office equipment room, etc.
** Circulation and other areas include toilets, corridor, staircases, common area, etc.
29) Instructional Area
Number of Rooms
Required Available Shortfall (%)
Class Rooms
Drawing Hall
Computer Centre
Library
All Laboratories
Grand Total
30). Staff Position
(i) Principal: (A) Qualified Principal Available (B) Principal Available but not qualified (C) Principal Not Available
Staff Position Department wise:
S. No. Department Courses being offered by the department
(with sanctioned intake) Number of Faculty members available in the Department Faculty: Student Ratio of the Department
1
2
3
4
5
*Faculty to be considered who are qualified as per AICTE requirements
** faculty (sanctioned) student ratio of a department shall not be less than 1: 20 (1/20)
Total Staff Position of complete College/Institution
S. No. Particulars*** Required Available Shortfall (Number) Shortfall (%) Indicator
1 Principal 1
Permanent Teaching Faculty
Professors
Associate/Assistant Professors
Lecturers
Total*
3
Laboratory &
Supporting Staff
*Total Faculty shall not be less than Cn/15 where N is total number of students in the college as per sanctioned strength.
% of Faculty members who’s appointment is ratified by the University ( )
Recruitment of 40% of the Teaching staff should be ratified by the University
(Not essential for Minority institutions)
E) Other Facilities
Committee is requested to indicate their observations (for points 31-40) by marking the indicators 0, 1, or 2 in the parenthesis:
Where 0 – No or Not
1 – Partially Yes or Yes but Poorly maintained
2 – Yes or Good
31) The staff details mentioned above is matching with the Photographs and Physical availability ( )
32) Original Land Documents available as per their claim (Form –A22 item 6) ( )
33) Building Plan Details as per the claim made in (Form –A22 item 19) ( )
34) Electrical Generator available is as per the norms of the University ( )
35) Good Water supply and sanitary facilities ( )
36) Transport facility Availability ( )
37) Hostel Facilities ( )
38) Sports/Games Faculties ( )
39) Medical Facilities for Students & Staff: ( )
40) Response on the Complaints received on the College: ( )
(Complaints shall be provided by the University, if any – No complaints - indicator is 3)
41) Interaction with Faculty members in the absence of Management members:
(A brief Report shall be furnished not more than 100 words)
(Overall ranking based on interaction in a range of 1-5: i.e. 1 for Poor and 5 for Good) ( )
42) Any other Observations/Comments (Not More than 50 words)
Details of the Committee Members
S.No. Name of the Member Designation Office Address
1.
2.
3.
Signatures of the Committee Member
1)
2)
3)
To be filled in only for the Institutions offering M.Tech/M.Arch./M.Pharm
Name and Address of the Institution:
College Code:
Date of Inspection:
Courses with specialization for which affiliation is sought, with intake
S.No. Name of the Degree* Specialization** Intake
1
2
3
4
5
6
* Name of the Degree: B.Tech, B.Arch., B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI etc.
Number of Departments Seeking Post Graduate Courses (i.e. M.Tech, M.Pharm, M.Arch.):
Committee Members are requested fill the following Details separately for each of the Department Seeking PG Courses
1. Name of the Department seeking PG Course(s):_____________________________________
2. Academic Programme Programmes being conducted in the Department
Level of Course Year of JNTU Affiliation with Lr. No. Name of Degree(s) Awarded Specialization Annual Intake
Year of Commencement of the Programme
UG 1
2
3
4
5
Other* 1
2
PG 1
2
3
4
* Other – MBA /MCA
Fact finding Committee is requested to indicate their observations (for points 1-25) by marking 0, 1, 2, or 3 in the parenthesis:
Where 0 - Institution could not provide the data
1 - Poorly maintained data
2 - Satisfactorily maintained data
3 - Well maintained data
A) Office Records
1). Attendance Registers of Staff : ( )
2) Licensed Software : ( )
3) Stock Registers
(a) Stock Registers of Laboratory : ( )
(b) Stock Registers of Computers : ( )
(c). Stock Registers of Department Library Books : ( )
(d) Stock Registers of other Facilities : ( )
B) Student Records
4) ) Register of Student attendance (with internal marks, teaching plan) : ( )
5) Lab Records: Attendance, Lab. Time Table, Student records : ( )
Committee is requested to indicate their observations (for points 26-30) by marking the indicators 0, 1, 2, 3 or 4 in the space provided:
Where 0 – Available is < 50% of requirement
1 - Available is > 50% & < 70% of requirement
2 - Available is > 70% & < 90% of requirement
3 - Available is > 90% & < 100% of requirement
4 - Available is >100% of requirement
C) Library and Laboratories
6) Departmental Library
Shortfall if any
Number Percentage
1 No. of Titles of the Books
2 No. of Volumes of the Books
3 No. of Technical/ Professional Journals
(National + International)
5 Library Timings
Library requirements see Table 5 of Norms
7) Laboratory Facilities in the Department:
Shortfall if any
Number % shortfall
1 No. of Laboratories
2 No. of Experiments in a laboratory (on average)
* See the List of laboratories as per JNTU Syllabus
8) Instructional Area of the Department
Number of Rooms
Required Available Shortfall (%)
Class Rooms
Library
All Laboratories in the Department
Grand Total
9) Staff Position in the Department
S. No. Particulars*** Required Available Shortfall (Number) Shortfall (%) Indicator
1 Permanent Teaching Faculty
2
Laboratory &
Supporting Staff
***Faculty to be considered who are qualified as per AICTE requirements
% of Faculty members who’s appointment is ratified by the University ( )
Recruitment of 40% of the Teaching staff should be ratified by the University
(Not essential for Minority institutions)
E) Other Facilities
Committee is requested to indicate their observations (for points 31-40) by marking the indicators 0, 1, or 2 in the parenthesis:
Where 0 – No or Not
1 – Partially Yes or Yes but Poorly maintained
2 – Yes or Good
10) The staff details mentioned above is matching with the Photographs and Physical availability ( )
11) Any other Observations/Comments (Not More than 50 words)
Details of the Committee Members
S. No. Name of the Member Designation Office Address
1.
2.
3.
Signatures of the Committee Member
1)
2)
3)
FORM A3106
Application Form for affiliation of
THE EXISTING INSTITUTION WITH INCREASED COURSES / INTAKE
Degree level courses in Technology/Pharmacy/Architecture/ Planning/ and MBA/ MCA
1. (a)Name & Address of the College
Name: _________________________________________________________
Address: ________________________________________________________
_______________________________________________________________
Pin: __________________
STD Code: ___________ Phone No: __________________
Fax No.: _______________________, E-mail: __________________________
(b) College Code No:
2. Details of the Principal of the College
Name: ______________________________________________________
Qualifications: ______________________________________________________
STD Code: ___________ Phone No: __________________ (R)
STD Code: ___________ Phone No: __________________ (O)
Fax No.: ________________________, E-mail: __________________________
3. Name & Address of the Society
Name: ________________________________________________________
Address: _______________________________________________________
_______________________________________________________________
Pin: __________________
STD Code: ___________ Phone No: __________________
Fax No.: _______________________, E-mail: __________________________
4. Name address of the Chairperson / Correspondent / Secretary of the Society
Name: __________________________________________Designation: ____________
Address: _______________________________________________________
_______________________________________________________________
Pin: __________________
STD Code: ___________ Phone No: __________________
Fax No.: _______________________, E-mail: __________________________
5. Information on Establishment of the Institution
a. Year of Establishment of the Institution :
b. Date on which first approval was accorded by the AICTE :
c. Date on which first affiliation was accorded by the JNTU :
d. Year of commencement of First Batch
6. Land details of the College
a) Land Category (Rural/District Head Quarters/State Capital/ Metropolitan City):
b) Area of land (in acres) :
c) Land Details
S. No. Doc. No. and Date Survey No. Area in Acres Location/Village
1
2
3
5
6
7. Courses with specialization for which affiliation is sought, with intake
Intake
Sanctioned Admitted during
Last year Proposed
1
2
3
4
5
6
7
*Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
*** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI etc
8. Whether the Institution is sharing its facilities / premises with any other Institution
Yes No If yes, Give details
Name and address of the other Institution with which you are sharing: _________________ _____________________________________________________________________ _________________________________________________________________________
Details of Sharing: Campus/Buildings/Laboratories/Faculty/others (specify)
9. Whether the Institution is conducting courses, which are not approved by JNTU, if so give details:
10. Details of Teaching staff members for the existing courses
S. No Name of staff member Dept. Designation Qualification Experience (years) Date of Appointment Permanent (P)
Temporary (T)
Visiting (V) Scale of pay
1
2
3
4
5
10 (a) Consolidated Details of Teaching Staff Strength for the existing courses
S. No Name of the Department Number of Teaching Staff Total Number of
students
in the Department * Faculty: Student
Ratio
1
2
3
4
5
* Total number of students, as per sanctioned strength, in all courses being offered by the department (Example a dept. may offer a B.Tech. and an M.Tech course)
10. (b) Details of Teaching staff members for the Proposed courses(or/and increased intake)
S. No Name of staff member Dept. Designation Qualification Experience (years) Date of Appointment Permanent (P)
Temporary (T)
Visiting (V) Scale of pay
1
2
3
11. List of faculty members whose appointment is ratified by the University.
12. List of members of Non-teaching staff, supporting staff and office staff.
13. Mode of payment of Salary: by cash or by cheque or by bank Transfer:
14. (a) Details of Laboratories for the existing Courses
Name of the Department Name of the laboratory No. of Experiments Floor area (sq.m)
1.
2.
3.
4.
1.
2.
3.
4.
14. (b) Details of New Laboratories for the Proposed New Courses(or /and increased intake)
Name of the Department Name of the laboratory No. of Experiments Floor area (Sq.m)
1.
2.
3.
4.
1.
2.
3.
4.
15. Details of Members of Governing Body with date of last governing body meeting held (enclose Minutes of the meeting)
16. (a) Passport Size Photo Graphs of the Teaching staff members (department wise) with names and Designations written below the photo graphs for the Existing Courses
16. (b) Passport Size Photo Graphs of the Teaching staff members (department wise) with names and Designations written below the photo graphs for the Proposed New Courses(increased intake)
17. (a) Library Details for the Existing Courses
a) Qualifications of the Librarian :
b) Number of Supporting Staff :
c) Total Number of Titles of Text/Reference Books :
d) Total Number of Volume of Text/Reference Books :
e) No. of Titles of Technical/Professional Journals :
f) Seating Capacity of Library :
g) Working Hours of library :
17. (b) Library Details for the New Courses/increased intake :
a) Total Number of Titles of Text/Reference Books :
b) Total Number of Volume of Text/Reference Books :
c). No. of Titles of Technical/Professional Journals :
d). Seating Capacity of Library :
18. (a) Computer Facilities for the existing courses
a. No. of Computers/Computer Terminals :
b. Hardware specifications :
c. No. of Computers/ terminals on LAN/WAN :
d. Details of soft ware
1.
2.
3.
4.
e. No. of Peripherals/Printers :
f. Internet accessibility (in Kbps & Hours) :
18. b) Computer Facilities for the Proposed New courses (increased intake)
a). No. of Computers/Computer Terminals :
b). Hardware specifications :
c). No. of Computers/ terminals on LAN/WAN :
d). Details of software
1.
2.
3.
4.
e). No. of Peripherals/Printers :
19. Built up area
(a) Total Built up Area for the Existing and New courses/increased intake
Area Available For (sq.m)
Existing Courses New Courses**
1 Instructional Area (Carpet Area)
2 Administrative area (Carpet Area)
3 Amenities (Carpet Area)
4 Circulation and other*
Total
* Circulation and other areas include Corridor, toilets, staircases, common area etc.
** New Courses also means New courses / Increased Intake
19 (b) Instructional Area for the Existing and New courses/increased intake
Number of Rooms for Carpet area of Each Room (sq.m)
Existing Courses New Courses Existing Courses New Courses
Class Rooms
Drawing Hall
Computer Centre
Library
All Laboratories
Workshops
Grand Total
20. Examination Branch
a) Area (sq.m) :
b) Staff Members: No. of Teaching Staff (with designation) :
No. of Non-Teaching Staff :
c) Equipment for EDEP Examination :
i) No. of Computers :
ii) No. of Printers :
iii) Photocopying (Xerox) Facility :
iv) Phone :
v) Fax :
vi) Internet :
d) Secured accessibility to maintain confidentiality of Examination Practice:
21 Details of Fee being collected from students
Title of Fee Frequency (Monthly/ per Semester/ Year/Entire Course) Amount (Rs.)
1
2
3
4
22. Measures Taken Towards Anti Ragging Campaign
23. Particulars of Establishing Grievances Redressel Cell
24. Potable water (in litres/day)
25. Capacity of Generator
26. Sports facilities
27. Mode of Transport to reach the institute
28. Approach Roads
29. Details of Operational Funds of the Institution
S.No Name of the Bank with Branch with Full Address Account No. Cash Balance
(Rs. in Lakhs) FDR, if any (Excluding FDR submitted to AICTE) Total amount (Rs. in Lakhs)
1
2
3
4
For the institutions seeking affiliation for New M.Tech./M.Pharm/M.Arch programmes only need to furnish the following Details.
(However the declaration available at the end of application shall be signed by all applicants)
Name and Address of the Institution:
Number of Departments Seeking Post Graduate Courses (i.e. M.Tech, M.Pharm, M.Arch.):
Furnish the following Details for each of the Department Seeking PG Courses Separately
1. Name of the Department seeking PG Course(s): ___________________________________
2. Academic Programme Programmes already being conducted and proposed to conduct in the Department
Level of Course Annual Intake
Existing Proposed
UG 1
2
3
4
5
Other* 1
2
PG 1
2
3
4
* Other – MBA /MCA
3. Details of Teaching staff members of the Department
S. No Name of staff member Designation Qualification Experience (years) Date of Appointment Permanent (P)
Temporary (T)
Visiting (V) Scale of pay
1
2
3
4
5
4. List of members of Non-teaching staff, supporting staff and office staff.
5. Passport Size Photo Graphs of the Teaching staff members of the department with names and Designations written below the photographs.
6. Instructional Area
Particulars Number of Units Carpet area of Each Unit (sq.m) Total area (sq.m)
Class Rooms
Library
All Laboratories
Grand Total
7 Departmental Library
a) Area (sq.m) :
b) No. of Titles :
c) No. of Volumes of the Books :
DECLARATION
Certified that:
The Institute is not offering any academic programme, which is not approved by JNTU.
No other University has been approached for affiliation of the institute/courses mentioned in this application.
All Courses are conducted as per norms, standards and guidelines of the JNTU and follow all the rules and regulations of the university as specified from time to time.
All the physical deficiencies stated in the last approval letter for UG & PG programmes have been removed (for existing institutions).
The AICTE scales of pay and allowance have been granted to the teaching faculty and other staff.
The admissions are made on merit and as per JNTU admission guidelines and no capitation fee or donation of any kind is charged for admission.
The teaching faculty and staff have been recruited as per qualification and experience as laid down by the AICTE.
The tuition and the other fee are charged within the criteria prescribed by the Competent Authorities.
The accounts of the institution are being maintained as per the provisions of relevant statutes and a Chartered Accountant audits.
The intake in any of the JNTU approved courses has not been increased beyond the sanctioned intake, without its prior approval.
The building and premises in which the institution is functioning is not being utilized for any other courses/ programmes which are not approved by the council
I solemnly declare that no information has been with held and all the information provided in this application form is true. If any information is found to be incorrect or false, I understand that proposal shall be liable for rejection.
Name and Signature of the Name and Signature of the
Chairperson/Secretary of the Society Head of the Institution
*-*-*
FORM A3206
Records/Data to be shown by The Existing Institution with increased courses/intake to the Fact Finding Committee For affiliation
1. Latest Approval letter from AICTE for the Existing courses and Intake
2. Latest Approval letter from AICTE for the new courses/increased intake
3. Latest Approval letter / order from Government for the Existing courses and intake
4. Latest Approval letter / order from Government for new courses/increased intake
Latest Affiliation letter from University
Latest Bank Statements and Fixed Deposits showing the financial status of the Institute
Limitations / shortfalls indicated by earlier Affiliation Inspection Committee & Action taken
Appointment letter and Original Certificates of the Principal.
Appointment letters and reporting letters of the staff members.
University Ratification Letter for appointment of teaching staff
Attendance Register of the staff members (Teaching and Non-teaching)
Acquaintance Register of the Staff members (Teaching and Non-teaching)
Proof showing mode of payment of salaries
Stock Register of Laboratory, Computers, furniture, Library and other stock such as generator, sports kits with the proofs, which indicate that the payments are made (receipt from the supplier etc.)
Licenses of Software
Students list
(The Details, against items 17 to 30, should be shown for the last 2years or from the inception, which ever is earlier)
Students attendance Register
Class Time Table
Laboratory records of the students
Records of Examination branch of the College
Practical Examination Scripts
Answered Internal Examination question/Answer papers
Internal Marks sent to University
Attendance records/reports sent to University
Proof indicating the display of Attendance and Internal Marks in the Notice Boards
University Results sheets indicating the performance of students
Records of the fee collected with receipts.
Hostel records.
Income and Expenditure sheet of the institution with Audited statement.
Dates of Governing Body Meetings conducted with minutes of the meeting.
A Master Plan of the entire Institution complete with details of plinth area, including area of Laboratories, Class rooms, Drawing Halls, Workshops, Library, etc.
Original Land Documents
A set of Syllabus Books (of JNTU) for the courses being offered at your Institution
FORM A3306
Facilities to be inspected at The Existing Institution with increased courses / intake by the Fact Finding Committee for Affiliation
1. Boundaries of the Institution
2. Class rooms
3. Laboratories including Workshops.
4. Library
5. Canteen
6. Playground and Sports facilities
7. Water supply & sanitary facilities
8. Staff rooms
9. Generator
10 Principal’s Office
11 Bus facility
12 Hostel facilities, Sports facilities & other students’ amenities.
13 Examination Branch: Facilities such as
Conference room
Photocopying (Xerox) facilities
Internet facilitates
Generator (UPS facilities for Exam Branch)
Telephone & Fax facilities
14 Placement and Training Cell
15 Display Boards / Notice Boards
16 Seminar Hall
17 Medical Facilities for Students and Staff
18 Facilities for Physically challenged people
19 Committee should interact with the students and staff of their choice
FORM A3406
Report of Fact Finding Committee for Affiliation for
the Existing Institution with increased courses/intake
Name and Address of the Institution:
College Code:
Courses with specialization for which affiliation is sought, with intake
Intake
Sanctioned Admitted during
Last year Proposed
1
2
3
4
5
6
7
*Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
*** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI etc
Date of Inspection:
Fact finding Committee is requested to indicate their observations (for points 1-20) by marking 0, 1, 2, or 3 in the parenthesis:
Where 0 - Institution could not provide the data
1 - Poorly maintained data
2 - Satisfactorily maintained data
3 - Well maintained data
A) Office Records
1) Original Documents showing Qualifications and Experience of Principal ( )
2) Attendance Registers of Staff : ( )
3) Licensed Software : ( )
4) Examination Registers : ( )
5) Account Books showing the financial transactions
of the Institution as separate from those of the Management. ( )
6) Bank Balances : ( )
7) Salary Acquaintance Registers : ( )
8) Affiliation fee receipts : ( )
9) Stock Registers :
(a) Stock Registers of Laboratory : ( )
(b) Stock Registers of Computers : ( )
(c). Stock Registers of Library Books : ( )
(d) Stock Registers of Furniture : ( )
(e) Stock Registers of other Facilities : ( )
10) Minutes of the Governing body meeting : ( )
11) Reports submitted by previous inspection
Committees & follow-up action taken : ( )
12) Colleges Examination branch records & facilities: ( )
13) Answer books of Internal Examination : ( )
B) Student Records
14) Register of Admissions, Transfers and withdrawals : ( )
15) Register of Fees paid, showing dates of payment. : ( )
16) Counter foil of Fee Receipt Book. : ( )
17) Register of Student attendance (with internal marks, teaching plan : ( )
18) Session marks sent to University compared Attendance Registers : ( )
19) Details of Malpractice cases indicating the action taken : ( )
20) Action Taken in malpractice cases are as per University Norms : ( )
21) Lab Records: Attendance, Lab. Time Table, Student records : ( )
22) Register of scholarships and concessions of all kinds, tuition, boarding or lodging: ( )
23) Counter-foil book of Transfer Certificates : ( )
24) Particulars of Grievances Redressal Cell : ( )
25) Anti Ragging Measures taken : ( )
Committee is requested to indicate their observations (for points 26-30) by marking the indicators 0, 1, 2, 3 or 4 in the space provided:
Where 0 – Available is < 50% of requirement
1 - Available is > 50% & < 70% of requirement
2 - Available is > 70% & < 90% of requirement
3 - Available is > 90% & < 100% of requirement
4 - Available is >100% of requirement
C) Library and Laboratories
26) Library for the Existing and New Courses/increased intake.
Shortfall if any
Number Percentage
E* N E N E N E N E N
1 No. of Titles of the Books
2 No. of Volumes of the Books
3 No. of Technical/ Professional Journals
(National + International)
4 Seating Capacity
5 Library Timings
*E – For Existing courses
N – For new Courses/increased intak
27) Laboratory Facilities for the Existing and New Courses/increased intake.
Shortfall if any
Number % shortfall
E N E N E N E N E N
1 No. of Laboratories
2 No. of Experiments in a laboratory (on average)
** See the List of laboratories as per JNTU Syllabus
D) Infrastructure and Land Documents, staff Position
28) Total Built up Area for the Existing and New Courses/increased intake.
Built up Area (Sqm)
Required Available Shortfall (%)
E N E N E N E N
1 Instructional Area (Carpet Area)
2 Administrative area (Carpet Area)*
3 Amenities area (Carpet Area)
4 Circulation and other area**
Total
*Administrative area includes Principal's Room, Strong Room, Reception, Main Office, Maintenance office, Faculty seating rooms, store, office equipment room, etc.
** Circulation and other areas include toilets, corridor, staircases, common area, etc.
29) Instructional Area for the Existing and New Courses/increased intake.
Number of Rooms
Required Available Shortfall (%)
E N E N E N E N
Class Rooms
Drawing Hall
Computer Centre
Library
All Laboratories
Grand Total
30). Staff Position
(i) Principal : (A) Qualified Principal Available (B) Principal Available but not qualified (C) Principal Not Available
Staff Position Department wise:
(a) For the Existing Courses
S. No. Department Courses being offered by the department
(with sanctioned intake) Number of Faculty members available in the Department Faculty: Student Ratio of the Department
1
2
3
4
5
(b) For the Proposed New Courses
S. No. Department Courses being offered by the department
(with sanctioned intake) Number of Faculty members available in the Department Faculty: Student Ratio of the Department
1
2
3
4
5
*Faculty to be considered who are qualified as per AICTE requirements
** faculty (sanctioned) student ratio of a department shall not be less than 1: 20 (1/20)
Total Staff Position of complete College/Institution (for the Existing Courses)
S. No. Particulars*** Required Available Shortfall (Number) Shortfall (%) Indicator
1 Principal 1
Permanent Teaching Faculty
Professors
Associate/Assistant Professors
Lecturers
Total*
3
Laboratory &
Supporting Staff
Total Staff Position of complete College/Institution (including the proposed Courses)
S. No. Particulars*** Required Available Shortfall (Number) Shortfall (%) Indicator
Permanent Teaching Faculty
Total Faculty*
3
Laboratory &
Supporting Staff
*Total Faculty shall not be less than Cn/15 where N is total number of students in the college as per sanctioned strength.
% of Faculty members who’s appointment is ratified by the University ( )
Recruitment of 40% of the Teaching staff should be ratified by the University
(Not essential for Minority institutions)
E) Other Facilities
Committee is requested to indicate their observations (for points 31-41) by marking the indicators 1, 2, or 3 in the parenthesis:
Where 1 – No or Not
2 – Partially Yes or Yes but Poorly maintained
3 – Yes or Good
31) The staff details mentioned above is matching with the Photographs and Physical availability ( )
32) Original Land Documents available as per their claim (Form –A32 item 6) ( )
33) Building Plan Details as per the claim made in (Form –A32 item 19) ( )
34). Electrical Generator available are per the norms of the University ( )
35).Good Water supply and sanitary facilities ( )
36).Transport facility Availability ( )
37) Hostel Facilities ( )
38) Sports/Games Faculties ( )
39) Medical Facilities for Students & Staff: ( )
40) Interaction with Faculty members in the absence of Management members
(A brief Report shall be furnished not more than 100 words)
(Overall ranking based on interaction in a range of 1-5: i.e. 1 for Poor and 5 for Good) ( )
41) Response on the Complaints received on the College: ( )
(Complaints shall be provided by the University, if any – No complaints - indicator is 3)
42) Any other Observations/Comments (Not More than 50 words)
Details of the Committee Members
S. No. Name of the Member Designation Office Address
1.
2.
3.
Signatures of the Committee Member
1)
2)
3)
To be filled in only for the Institutions offering M. Tech / M. Arch. / M. Pharm
Name and Address of the Institution:
College Code:
Date of Inspection:
Courses with specialization for which affiliation is sought, with intake
S.No Name of the Degree* Specialization** Intake
1
2
3
4
5
6
* Name of the Degree: B.Tech, B.Arch., B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI etc.
Number of Departments Seeking Post Graduate Courses (i.e. M.Tech, M.Pharm, M.Arch.):
Committee Members are requested fill the following Details separately for each of the Department Seeking PG Courses
1. Name of the Department seeking PG Course(s):_____________________________________
2. Academic Programme Programmes being conducted in the Department
Level of Course Year of JNTU Affiliation with Lr. No. Name of Degree(s) Awarded Specialization Annual Intake
Year of Commencement of the Programme
UG 1
2
3
4
5
Other* 1
2
PG 1
2
3
4
* Other – MBA /MCA
Fact finding Committee is requested to indicate their observations (for points 1-25) by marking 0, 1, 2, or 3 in the parenthesis:
Where 0 - Institution could not provide the data
1 - Poorly maintained data
2 - Satisfactorily maintained data
3 - Well maintained data
A) Office Records
3) Attendance Registers of Staff : ( )
4) Licensed Software : ( )
5) Stock Registers
(a) Stock Registers of Laboratory : ( )
(b) Stock Registers of Computers : ( )
(c). Stock Registers of Department Library Books : ( )
(d) Stock Registers of other Facilities : ( )
B) Student Records
6) Register of Student attendance (with internal marks, teaching plan) : ( )
7) Lab Records: Attendance, Lab. Time Table, Student records : ( )
Committee is requested to indicate their observations (for points 26-30) by marking the indicators 0, 1, 2, 3 or 4 in the space provided:
Where 0 – Available is < 50% of requirement
1 - Available is > 50% & < 70% of requirement
2 - Available is > 70% & < 90% of requirement
3 - Available is > 90% & < 100% of requirement
4 - Available is >100% of requirement
C) Library and Laboratories
8) Departmental Library
Shortfall if any
Number Percentage
1 No. of Titles of the Books
2 No. of Volumes of the Books
3 No. of Technical/ Professional Journals
(National + International)
4 Library Timings
9) Laboratory Facilities in the Department:
Shortfall if any
Number % shortfall
1 No. of Laboratories
2 No. of Experiments in a laboratory (on average)
* See the List of laboratories as per JNTU Syllabus
10) Instructional Area of the Department
Number of Rooms
Required Available Shortfall (%)
Class Rooms
Library
All Laboratories in the Department
Grand Total
11) Staff Position in the Department
S. No. Particulars*** Required Available Shortfall (Number) Shortfall (%) Indicator
1 Permanent Teaching Faculty
2
Laboratory &
Supporting Staff
***Faculty to be considered who are qualified as per AICTE requirements
% of Faculty members who’s appointment is ratified by the University ( )
Recruitment of 40% of the Teaching staff should be ratified by the University
(Not essential for Minority institutions)
E) Other Facilities
Committee is requested to indicate their observations (for points 31-40) by marking the indicators 0, 1, or 2 in the parenthesis:
Where 0 – No or Not
1 – Partially Yes or Yes but Poorly maintained
2 – Yes or Good
12) The staff details mentioned above is matching
with the Photographs and Physical availability ( )
13) Any other Observations/Comments (Not More than 50 words)
Details of the Committee Members
S. No. Name of the Member Designation Office Address
1.
2.
3.
Signatures of the Committee Members
1)
2)
3)
FORM A4106
Application Form for affiliation of
The EXISTING INSTITUTION SEEKING PERMANENT AFFILIATION
Degree level courses in Technology/Pharmacy/Architecture/ Planning/ and MBA/ MCA
1. (a) Name & Address of the College
Name: _________________________________________________________
Address: ________________________________________________________
_______________________________________________________________
Pin: __________________
STD Code: ___________ Phone No: __________________
Fax No.: _______________________, E-mail: __________________________
(b) College Code No:
2. Details of the Principal of the College
Name: ______________________________________________________
Qualifications: ______________________________________________________
STD Code: ___________ Phone No: __________________ (R)
STD Code: ___________ Phone No: __________________ (O)
Fax No.: _______________________ E-mail: __________________________
3. Name & Address of the Society
Name: ________________________________________________________
Address: _______________________________________________________
_______________________________________________________________
Pin: __________________
STD Code: ___________ Phone No: __________________
Fax No.: ________________________, E-mail: __________________________
4. Name & address of the Chairperson/Correspondent/ Secretary of the Society
Name: ____________________________________ Designation: _______________
Address: ____________________________________________________________
____________________________________________________________________
Pin: __________________
STD Code: ___________ Phone No: __________________
Fax No.: ________________________, E-mail: ______________________________
5. Information on Establishment of the Institution
a. Year of Establishment of the Institution :
b. Date on which first approval was accorded by the AICTE :
c. Date on which first affiliation was accorded by the JNTU :
d. Year of commencement of First Batch :
6. Code Number of the College:
7. Land details of the College
a. Land Category (Rural/District Head Quarters/State Capital/ Metropolitan City):
b. Area of land (in acres):
c. Land Details
S. No. Doc. No. and Date Survey No. Area in Acres Location/Village
1
2
3
5
6
8. Courses with specialization in which affiliation is sought, with intake.
Intake
Admitted during
Last before year Last Year
1
2
3
4
5
6
7
*Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
*** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI etc
9. Admission details of JNTU approved existing course(s) during the previous year:
S. No. Name of the Course AICTE approved intake JNTU approved intake Actual number of students admitted
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
10. Whether the Institution is sharing its facilities / premises with any other Institution
Yes No If yes, Give details
Name and address of the other Institution you are sharing: __________________________ _________________________________________________________________________
Details of Sharing: Campus/Buildings/Laboratories/Faculty/others (specify)
11. Whether the Institution is conducting courses, which are not approved by JNTU, if so give details
12. Details of Teaching staff members
S. No Name of staff member Dept. Designation Qualification Experience (years) Date of Appointment Permanent (P)
Temporary (T)
Visiting (V) Scale of pay
1
2
3
4
5
12 (a) Consolidated Details of Teaching Staff Strength
S. No Name of the Department Number of Teaching Staff Total Number of
students
in the Department * Faculty: Student
Ratio
1
2
3
4
5
* Total number of students, as per sanctioned strength, in all courses being offered by the department (Example a dept. may offer a B.Tech. and an M.Tech course)
13. List of faculty members whose appointment is ratified by the University:
14. List of members of Non-teaching staff, supporting staff and office staff:
15. Mode of payment of Salary: by cash or by cheque or by bank Transfer:
16. Details of Laboratories (with No. of Experiments and floor area in sq.m)
Name of the Department Name of the laboratory No. of Experiments Floor area (sq.m)
1.
2.
3.
4.
5.
1.
2.
3.
4.
5.
17. Details of Members of Governing Body with date of last governing body meeting held (enclose Minutes of the meeting)
18. Passport Size Photo Graphs of the Teaching staff members (department wise) with names and Designations written below the photographs
19. Library Details:
a. Qualifications of the Librarian :
b. Number of Supporting Staff :
c. Total Number of Titles of Text/Reference Books :
d. Total Number of Volume of Text/Reference Books :
e. No. of Titles of Technical/Professional Journals :
f. Seating Capacity of Library :
g. Working Hours of library :
20. Computer Facilities:
a. No. of Computers/Computer Terminals :
b. Hardware specifications :
c. No. of Computers/ terminals on LAN/WAN :
d. Details of soft ware :
1.
2.
3.
4.
e. No. of Peripherals / Printers :
f. Internet accessibility (in Kbps & Hours) :
g.
21. Built up area
a. Total Built up Area
S. No. Particulars Area Available (sq.m)
1 Instructional Area (Carpet Area)
2 Administrative area (Carpet Area)
3 Amenities area (Carpet Area)
4 Circulation and other area*
Total
* Circulation and other areas include Corridor, toilets, staircases, common area etc.
b. Instructional Area (with necessary furniture and equipment as the case may be
Particulars Number of Rooms Carpet area of Each Room (sq.m) Total area (sq.m)
Class Rooms
Drawing Hall
Computer Centre
Library
All Laboratories
Workshops
Grand Total
22. Examination Branch
a) Area (sq.m) :
b) Staff Members: No. of Teaching Staff (with designation) :
No. of Non-Teaching Staff :
c) Equipment for EDEP Examination :
i) No. of Computers :
ii) No. of Printers :
iii) Photocopying (Xerox) Facility :
iv) Phone :
v) Fax :
vi) Internet facility :
d) Secured accessibility to maintain confidentiality of Examination Practice:
23. Details of Fee being collected from students:
Title of Fee Frequency (Monthly/ per Semester/ Year / Entire Course) Amount (Rs.)
1
2
3
4
24. Academic Calendar:
Academic Calendar followed during the last two semesters.
25. Potable water (in litres/day)
26. Measures Taken Towards Anti Ragging Campaign
27. Particulars of Establishing Grievances Redressel Cell
28. Capacity of Generator
29. Sports facilities
30. Mode of Transport to reach the institute
31. Approach Roads
32. Financial details of the Institution for the previous academic year:
32 (a) Details of Operational Funds of the Institution:
S.No. Name of the Bank with Branch with Full Address Account No. Cash Balance
(Rs. in Lakhs) FDR, if any (Excluding FDR submitted to AICTE) Total amount (Rs. in Lakhs)
1.
2.
3.
4.
32(b) Income and expenditure details:
i. Income details:
S. No. Source of Income Rupees in Lakhs
1. Central Government
2. State Government
3. University Grants Commission (UGC)
4. Other Central / State Government bodies
5. Private Trust
6. Donations
7. Student Fee
8. Internal Revenue generated
9. Others (Please specify)
TOTAL
ii. Expenditure details:
S.No. Expenditure Rupees in Lakhs
1. Salary of full time faculty
2. Salary of visiting
3. Salary for non-teaching staff
4. Library
5. Computer Centre
6. Equipment for Labs and workshop
7. Others (Please specify)
TOTAL
33. Students Placement through Institution Placement Cell (Branch wise):
S. No Name of the Branch Total number of students passed out (in last 2 years) Total number of students placed through placement cell (in last 2 years)
1.
2.
3.
4.
5.
34. Status of compliance of specific conditions of last approval / extension of approval by JNTU:
S. No Specific Conditions Compliance Status
1.
2.
3.
4.
5.
Students Feed Back (Available / not available)
Self appraisal for Faculty (Available / not available)
Students Canteen (Available / not available)
Students Common Room (Available / not available)
Boys Hostel (Available / not available)
Girls Hostel (Available / not available)
Principals Quarter (Available / not available)
Staff quarters (Available / not available)
Guest House (Available / not available)
Digital Library (Available / not available)
Guest House (Available / not available)
Health Care Centre (Available / not available)
Conference Hall (Available / not available)
Co-operative Stores (Available / not available)
Bank (Available / not available)
Post Office (Available / not available)
For the institutions seeking affiliation for New M.Tech./M.Pharm/M.Arch programmes only need to furnish the following Details.
(However the declaration available at the end of application shall be signed by all applicants)
Name and Address of the Institution:
Number of Departments Seeking Post Graduate Courses (i.e. M.Tech, M.Pharm, M.Arch.):
Furnish the following Details for each of the Department Seeking PG Courses Separately
1. Name of the Department seeking PG Course(s): ____________________________________
2. Academic Programme Programmes already being conducted and proposed to conduct in the Department
Level of Course Annual Intake
Existing Proposed
UG 1
2
3
4
5
Other* 1
2
PG 1
2
3
4
* Other – MBA /MCA
3. Details of Teaching staff members of the Department
S. No Name of staff member Designation Qualification Experience (years) Date of Appointment Permanent (P)
Temporary (T)
Visiting (V) Scale of pay
1
2
3
4
5
4. List of members of Non-teaching staff, supporting staff and office staff.
5. Passport Size Photo Graphs of the Teaching staff members of the department with names and Designations written below the photographs.
6. Instructional Area
Particulars Number of Units Carpet area of Each Unit (sq.m) Total area (sq.m)
Class Rooms
Library
All Laboratories
Grand Total
7 Departmental Library
a) Area (sq.m) :
b) No. of Titles :
c) No. of Volumes of the Books :
DECLARATION
Certified that:
The Institute is not offering any academic programme, which is not approved by JNTU.
No other University has been approached for affiliation of the institute/courses mentioned in this application.
All Courses are conducted as per norms, standards and guidelines of the JNTU and follow all the rules and regulations of the university as specified from time to time.
All the physical deficiencies stated in the last approval letter for UG & PG programmes have been removed (for existing institutions).
The AICTE scales of pay and allowance have been granted to the teaching faculty and other staff.
The admissions are made on merit and as per JNTU admission guidelines and no capitation fee or donation of any kind is charged for admission.
The teaching faculty and staff have been recruited as per qualification and experience as laid down by the AICTE.
The tuition and the other fee are charged within the criteria prescribed by the Competent Authorities.
The accounts of the institution are being maintained as per the provisions of relevant statutes and a Chartered Accountant audits.
The intake in any of the JNTU approved courses has not been increased beyond the sanctioned intake, without its prior approval.
The building and premises in which the institution is functioning is not being utilized for any other courses/ programmes which are not approved by the council
I solemnly declare that no information has been with held and all the information provided in this application form is true. If any information is found to be incorrect or false, I understand that proposal shall be liable for rejection.
Name and Signature of the Name and Signature of the
Chairperson/Secretary of the Society Head of the Institution
*-*-*
FORM A4206
Records/Data to be shown by the Existing Institution seeking permanent affiliation to the Fact Finding Committee for affiliation
1. Latest Approval letter from AICTE
2. Latest Approval letter / order from Government
3 Latest Affiliation letter from University
4. Latest Bank Statements and Fixed Deposits showing the financial status of the Institute
5 Limitations / shortfalls indicated by earlier Affiliation Inspection Committee & Action taken
6 Appointment letter and Original Certificates of the Principal.
7 Appointment letters and reporting letters of the staff members.
8. University Ratification Letter for appointment of teaching staff
9. Attendance Register of the staff members (Teaching and Non-teaching)
10. Acquaintance Register of the Staff members (Teaching and Non-teaching)
11. Proof of showing mode of payment of salaries
12. Stock Register of Laboratory, Library and other stock such as generator, sports kits with the proofs, which indicate that the payments are made (receipt from the supplier etc.)
13. Licenses of Software
Students list
(The Details against items 15 to 29 should be shown for the last 2years or from the inception, which ever is earlier)
15. Students attendance Register
16. Class Time Table
17. Laboratory records of the students
18. Records of Examination branch of the College
19. Records of placement cell showing the proof of placement students
20. Practical Examination Scripts
21. Answered Internal Examination question/Answer papers
22. Internal Marks sent to University
23. Attendance records/reports sent to University
24. Proof indicating the display of Attendance and Internal Marks in the Notice Boards
25. University Results sheets indicating the performance of students
26. Records of the fee collected with receipts.
27. Hostel records.
28. Income and Expenditure sheet of the institution with Audited statement.
29. Dates of Governing Body Meetings conducted with minutes of the meeting.
30 A Master Plan of the entire Institution complete with details of plinth area, including area of Laboratories, Class rooms, Drawing Halls, Workshops, Library, etc.
31. Original Land Documents (for newly established Colleges)
32. A set of Syllabus Books (of JNTU) for the courses being offered at your Institution
33. Students Feed back and the action taken in response to the students feed back.
34. Staff appraisal and the action taken in based on the staff appraisal.
FORM A4306
Facilities to be inspected at The Existing Institution seeking permanent affiliation by the Fact Finding Committee for Affiliation
Boundaries of the Institution
Class rooms
Laboratories including Workshops.
Library
Canteen
Playground and Sports facilities
Water supply & sanitary facilities
Staff rooms
Generator
Principal’s Office
Transport facility
Hostel facilities, Sports facilities & other students’ amenities.
Examination Branch: Facilities such as
Conference room
Photocopying (Xerox) facilities
Internet facilitates
Generator (UPS facilities for Exam Branch)
Telephone & Fax facilities
14 Placement and Training Cell
15 Display Boards / Notice Boards
16 Seminar Hall
17 Medical Facilities for Students and Staff
18 Facilities for Physically challenged people
19 Committee should interact with the students and staff of their choice
FORM A4406
Report of Fact Finding Committee for Affiliation for
Existing Institution seeking permanent affiliation
Name and Address of the Institution:
College Code:
Courses with specialization for which affiliation is sought, with intake
Intake
Admitted during
Last before year Last Year
1
2
3
4
5
6
7
* Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
*** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI etc.
Date of Inspection:
Fact finding Committee is requested to indicate their observations (for points 1-26) by marking 0, 1, 2 or 3 in the parenthesis:
Where 0 - Institution could not provide the data
1 - Poorly maintained data
2 - Satisfactorily maintained data
3 - Well maintained data
A) Office Records
1) Original Documents showing Qualifications and Experience of Principal ( )
2) Attendance Registers of Staff : ( )
3) Licensed Software : ( )
4) Examination Registers : ( )
5) Account Books showing the financial transactions
of the Institution as separate from those of the Management. ( )
6) Bank Balances : ( )
7) Salary Acquaintance Registers : ( )
8) Affiliation fee receipts : ( )
9) Stock Registers :
(a) Stock Registers of Laboratory : ( )
(b) Stock Registers of Computers : ( )
(c). Stock Registers of Library Books : ( )
(d) Stock Registers of Furniture : ( )
(e) Stock Registers of other Facilities : ( )
10) Minutes of the Governing body meeting : ( )
11) Reports submitted by previous inspection :
committees & follow-up action taken : ( )
12) Colleges Examination branch records
13) Colleges Examination branch facilities : ( )
14) Answer books of Internal Examination : ( )
B) Student Records
15) Register of Admissions, Transfers and withdrawals. : ( )
16) Register of Fees paid, showing dates of payment. : ( )
17) Counter foil of Fee Receipt Book. : ( )
18) Register of Student attendance (with internal marks, teaching plan : ( )
19) Session marks sent to University compared Attendance Registers ( )
20) Details of Malpractice cases indicating the action taken: ( )
21) Action Taken in malpractice cases are as per University Norms ( )
22) Lab Records: Attendance, Lab. Time Table, Student records: ( )
23) Register of scholarships and concessions of all kinds, tuition, boarding or lodging. ( )
24) Counter-foil book of Transfer Certificates: ( )
25) Particulars of Grievances Redressal Cell: ( )
26) Anti Ragging Measures taken ( )
Committee is requested to indicate their observations (for points 27-31) by marking the indicators 0, 1, 2, 3 or 4 in the space provided:
Where 0 – Available is < 50% of requirement
1 - Available is > 50% & < 70% of requirement
2 - Available is > 70% & < 90% of requirement
3 - Available is > 90% & < 100% of requirement
4 - Available is >100% of requirement
C) Library and Laboratories
27) Library
Shortfall if any
Number Percentage
1 No. of Titles of the Books
2 No. of Volumes of the Books
3 No. of Technical/ Professional Journals
(National + International)
4 Seating Capacity
5 Library Timings
* For Library requirements see Table 5 of Norms
28) Laboratory Facilities:
Shortfall if any
Number % shortfall
1 No. of Laboratories
2 No. of Experiments in a laboratory (on average)
* See the List of laboratories as per JNTU Syllabus
D) Infrastructure and Land Documents, staff Position
29) (a) Total Built up Area
Built up Area (Sqm)
Required Available Shortfall (%)
1 Instructional Area (Carpet Area)
2 Administrative area (Carpet Area)*
3 Amenities (Carpet Area)
4 Circulation and other**
Total
*Administrative area includes Principal's Room, Strong Room, Reception, Main Office, Maintenance office, Faculty seating rooms, store, office equipment room, etc.
** Circulation and other areas include toilets, corridor, staircases, common area, etc.
30) Instructional Area
Number of Rooms
Required Available Shortfall (%)
Class Rooms
Drawing Hall
Computer Centre
Library
All Laboratories
Grand Total
31). Staff Position Department wise:
(a) For the Existing Courses
S. No. Department Courses being offered by the department
(with sanctioned intake) Number of Faculty members available in the Department Faculty: Student Ratio of the Department
1
2
3
4
5
(
*Faculty to be considered who are qualified as per AICTE requirements
** faculty (sanctioned) student ratio of a department shall not be less than 1: 20 (1/20)
Total Staff Position of complete College/Institution
S. No. Particulars*** Required Available Shortfall (Number) Shortfall (%) Indicator
1 Principal 1
Permanent Teaching Faculty
Total*
2
Laboratory &
Supporting Staff
E) Other Facilities
Committee is requested to indicate their observations (for points 30-43) by marking the indicators 0, 1, or 2 in the parenthesis:
Where 0 – No or Not
1 – Partially Yes or Yes but Poorly maintained
2 – Yes or Good
32) The staff details mentioned above is matching with the Photographs and Physical availability ( )
33) Original Land Documents available as per their claim (Form –A1206 item 5) ( )
34) Building Plan Details as per the claim made in (Form –A1206 item 18) ( )
35) Electrical Generator available is as per the norms of the University ( )
36) Good Water supply and sanitary facilities ( )
37) Transport facility Availability ( )
38) Hostel Facilities ( )
39) Sports/Games Faculties ( )
40) Medical Facilities for Students & Staff: ( )
41) Interaction with Faculty members in the absence of Management members :
(A brief Report shall be furnished not more than 100 words)
(Overall ranking based on interaction in a range of 1-5 : i.e. 1 for Poor and 5 for Good) ( )
42) Response on the Complaints received on the College: ( )
(Complaints shall be provided by the University, if any – No complaints - indicator is 3)
43) Any other Observations/Comments (Not More than 50 words)
Details of the Committee Members
S.No. Name of the Member Designation Office Address
1.
2.
3.
Signatures of the Committee Member
1)
2)
3)
FORM A4506
Criteria for granting permanent affiliation
CRITERIA FOR ACCORDING PERMANENT AFFILIATION
To apply for permanent affiliation at least two batches of students should pass out from the institution. Besides this, the institution will be considered for permanent affiliation based on the following aspects. Permanent affiliation will be given department-wise / College:
1. Percentage of students admitted during the last three years: (50)
2. Teaching Staff: (150)
a. Number of Staff members
b. Qualifications
c. % of JNTU ratified staff
d. Motivation
e. Retentivity of staff
3. Non-teaching Staff: (50)
f. Number of Staff members
g. Qualifications
h. Motivation
4. Built-up Area: (150)
i. Instructional
j. Administration
k. Amenities
l. Circulation area
5. Laboratory facilities including Computers: (150)
m. Updating facilities
n. Student Record Maintenance
o. Stock Registers
p. Teaching Methodology
q. Supporting material supplied
r. Experiments being conducted as per JNTU Syllabus
6. Library: (100)
s. Qualifications of the Librarian
t. Number of Supporting Staff
u. Total Number of titles of Text / Reference Books
v. Total Number of Volumes of Text / Reference Books
w. No. of titles of technical / professional journals
x. Seating capacity of library
y. Working hours of library
7. Examination Branch: (50)
z. Space
aa. Staff
bb. EDEP facilities
cc. Confidentiality
8. Placement Cell: (50)
dd. Establishment
ee. No. of companies visited
ff. No. of students absorbed / year
9. Good Practices: (100)
gg. Students feedback
hh. Students’ performance in Competitive Examinations
ii. Self appraisal for faculty
jj. Anti-ragging campaign
kk. Invited lectures etc.
ll. Professional Bodies of Society
10. Hostel Facilities: (100)
11. Student Amenities:
mm. Transport Facilities
nn. Health Care Centre
oo. Drinking water facility
pp. Approach Roads
qq. Canteen
rr. Common Room
ss. Sports facilities
tt. Post Office
uu. Bank
vv. Cooperative Stores
ww. Staff Quarters
xx. Other facilities
· 600 % to 700 % marks – three years affiliation
· 701 % to 900 % marks – five years affiliation
· 901 % and above marks – permanent affiliation
In all the above cases, the permanent affiliation is reviewed annually based on the annual report submitted by the Institution. If the progress report is not satisfactory, the permanent affiliation shall be terminated.
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